Title Clerk

Job Description:

We are seeking a meticulous and organized Title Clerk to join our team. If you have experience in processing vehicle titles and registrations, and you're looking to work in a dynamic and supportive environment, this could be the perfect opportunity for you

Job Summary:

The Title Clerk is responsible for ensuring all titles are processed efficiently and accurately, adhering to all regulations required by law.

Duties/Responsibilities:

• Sales Log: Enter previous day sold units into the log for tracking purposes.
• Break Down Deals: Separate trade, identify title availability or payoff.
• Complete Titles: Manage auction incoming titles, trade payoffs, and available trade titles.
• Title Issue Resolution: Identify any title issues and follow up/resolve them accordingly.
• Check Capped Deals: At this time, separate trade (complete title or log accordingly by payoff type).
• Verify Funding: Check and verify funding for transactions.
• Overnight Contracts: Prepare and overnight contracts as needed.
• Prepare Funded Deals for DMV: Handle in-state and out-of-state deals.
• Cut DMV Checks: Prepare and disperse DMV checks as necessary.
• Reconcile DMV Accounts: Maintain clean schedules by reconciling DMV accounts.
• Log Curb Buys: Enter curb buys into the system and cut checks/pay off units accordingly.
• Maintain Forms and Supplies: Keep stock of necessary forms and supplies for daily dealership operations.
• File Titles/Sold Deals: File titles and sold deals in an organized manner.
• Assist Accounting Office and Controller: Support daily business management tasks.
• Order Temp Tags: Order temp tags as needed and mail completed receipts to headquarters for expiration.
• Follow Up on Payoff Titles: Track and follow up on outstanding payoff titles.
• Mail Plates/Registrations: Handle the mailing of plates and registrations.
• Monthly Title Audit: Conduct monthly title audits and email titles over 30 days.
• Process Carmax Returns: Manage Carmax returns efficiently.
• Sales Log Input: Enter sold vehicles on the sales log, switch trades to R & title in the back screen.
• New Car Invoices: Pull new car invoices from Dealer Connect, input vehicles into DMS, and create deal jackets.
• Check ACV and ACH: Monitor ACV and for money coming in via ACH, notify Controller as needed.
• Process Dealer Trades: Handle incoming and outgoing dealer trades, including sister stores, cut checks, send MCOs, and manage Lojack removals.
• Inventory Management: Update the inventory spreadsheet with data from Carmax and sister stores, create stock numbers, enter into DMS, and make deal jackets.
• Wholesales: Cap and prepare titles for auctions and sister stores; manage entries in DMS and move to log sheet for DMV.
• File Jackets: Organize and file wholesale and sales jackets in boxes.
• DMV Drop Off/Pick Up: Handle dropping off and picking up plates, and work at the DMV as required.
• Additional Duties: Perform other duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Analytical and problem-solving skills.
• Ability to prioritize tasks and delegate when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with or the ability to quickly learn the organization's DMS system.

Education and Experience:

• Previous title experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent trips to the DMV office.
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you

Beacon Hill. Employing the Future (TM)