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Receptionist

1 month ago

West Palm Beach, United States Career Group Full time

Our client, a Real Estate Company is seeking a Receptionist / Junior Administrative Assistant to join their West Palm Beach office ASAP in a temp-to-perm assignment.


The individual will be responsible for overall front desk and administrative support for the corporate office.


**On-site position Monday - Friday 8:30am - 5:30pm EST


Responsibilities:

  • Will report to Office Manager (OM) and work closely with Office Services (OS) to maintain copy, kitchen, conference and reception areas.
  • Maintain staff phone directory for quick call transfers
  • Will take inventory and report low stock to OM
  • Promptly answer incoming calls or intercom, take and delivery accurate messages via email
  • Keep track of events, personnel and visitors in conference rooms to best of their ability
  • Book conference rooms and visitor offices for guests and staff as needed
  • Will be the first point of contact for any maintenance trouble, and will communicate clearly to OM and Facilities to resolve
  • Create an exceptional first impression for guests, to represent Related in a positive and professional manner
  • Arrange for catering, and act as liaison between food service staff/caterers and Related to ensure perfect ordering and timing (to be shared with OS)
  • Maintain and coordinate details of daily meetings and events in all conference rooms, in order to best direct guests
  • Receive and direct deliveries
  • Assist staff or guests with special requests i.e. car service, directions, and suggestions for local accommodations



Qualifications:

  • Strong written and verbal communication skills
  • Polished, business-professional or business-formal attire
  • Proven experience as Receptionist, Concierge, Administrative Assistant or similar
  • 2-yrs experience in high volume role
  • Hands-on experience with office equipment (copier, scanner, spiral binding, postage machine, multi-line phones video conferencing)
  • Multi-tasking: Ability to answer and transfer calls while professionally greeting/welcoming/directing and announcing guests appropriately (includes noting guests’ full names and staff they are here to see); includes maintaining conference rooms, cleanliness of guest reception, beverage offering, guidance throughout office
  • Excellent interpersonal skills and ability to collaborate well in a team, as well as with building management and security
  • Extremely organized, detail-oriented
  • Able to prioritize workload, and take direction with minimal supervision



Please submit your resume for immediate consideration.


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