Media Relations Coordinator

Job Posting Title:

Media Relations Coordinator

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Hiring Department:

University Marketing and Communications

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Media Relations Coordinator in University Marketing and Communications will provide communications services in support of UT‘s endeavors in public affairs, media relations, content development and distribution, and community relations. This position offers the potential to acquire a broad range of experience in press release and owned content generation, audience development, copyediting, analytics, and media outreach in the fast-paced environment of one of the nation‘s leading academic and research institutions.

General Notes: Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Responsibilities

• Operations: Manages the process of receiving and distributing university press releases, media advisories, and other news items. Maintains lists of contact information for external media. Manages centralized media contacts database and metrics tracking platform. Uploads news releases and advisories to content management system (CMS). Trains media relations personnel across campus in use of the media contacts database and CMS. Serves as an initial point of contact for Media Relations matters for colleagues across colleges, schools and units.

• Media Relations:Acts as first point of contact for news media, including triaging media inquiries by email and phone, ascertaining details about media requests, and directing them to the appropriate contact. Conducts topical research to support senior leadership issue awareness. Coordinates press events including logistics under the guidance of senior leadership.

• Media Monitoring and Reporting:Tracks and reports external media metrics for the university. Compiles a news clippings list for distribution to university executives and a round-up of major news coverage of the university, including a monthly media recap. Tracks and creates media metrics reports for major issues and events as assigned. Formats and distributes reports using email templates, group mailing lists, and group email system.

• Collaboration:Keeps and distributes notes from weekly media relations team meetings. Maintains media relations calendars.

• Writing:May write original news content for the University (explainers, Q&As, roundups, media pitches, etc..) on a wide array of topics as assigned. May proof and copy edit news releases or other documents.

• Other duties as assigned.

Required Qualifications

• Bachelor‘s degree in a related field.

• Three years of experience in public affairs, including media relations, journalism, coordination of special events, and preparation of informational materials.

• Excellent written and oral communication skills.

• Accuracy in all phases of work.

• Ability to interact in a professional manner with faculty, staff, students and the public.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than three years of experience in public affairs or related field.

• Experience using Wordpress, or similar CMS.

• Basic knowledge of HTML.

• Demonstrated interpersonal skills.

• Intermediate skill level with Microsoft Office programs (Outlook, Word, Excel)

• Basic database skills a plus.

• Experience using a project management system a plus.

• Familiarity with group email systems (Emma, Mailchimp, Constant Contact or similar) a plus.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional overtime during peak periods.

• This position is based in Austin, TX and is required to work on campus.

Required Materials

• Resume/CV

• 2 writing samples

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor‘s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university‘s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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