Office Manager

2 weeks ago

Fort Lauderdale, United States Gravity IT Resources Full time

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant/Office Manager. In this role, you will provide administrative support to the executive team and oversee the day-to-day operations of the office. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively.


Responsibilities for Executive Assistant:

  • Manage front office: answer phone/greet visitors / manage daily operations.
  • Act as gatekeeper for Executives.
  • Organize and manage executive calendars, ensure smooth meeting scheduling, coordinate availability for events and travel, and handle conference room arrangements.
  • Draft, proofread, and format various business documents, including emails, memos, and presentations.
  • Coordinate catering, supplies, and logistics for both onsite meetings and events.
  • Manage building tenants and maintenance.
  • Handle confidential information with discretion.
  • File state annual reports for several entities.
  • Manage accounts payable along with maintaining electronic and physical filing.
  • Arrange executive travel, including flights, ground transportation, accommodations, and itinerary planning.
  • Attend meetings as needed to take detailed notes and follow up on action items.
  • Maintain office supplies inventory and place orders as needed.


Qualifications:

  • Minimum of five years of experience providing administrative support to multiple executives, including managing calendars and making travel arrangements.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to exercise discretion and maintain confidentiality.
  • Proactive self-starter with a strong sense of initiative.
  • Exceptional organizational skills, capable of handling multiple tasks simultaneously.
  • Excellent written and verbal communication skills.


Starting salary depending on experience


Schedule:

  • 40 hours per week


Location:

  • East Fort Lauderdale: In Office 5 days a week 9-5


Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off: Vacation, Sick, and all Stock Market/Federal Holidays


If you are a motivated self-starter who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume and cover letter for consideration to liam.reed@gravityitresources.com.

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