Chief Financial Officer

POSITION SUMMARY

Under the general direction of the High Plains Community Health Center Chief Executive Officer (CEO), the Chief Financial Officer (CFO) will be responsible for supporting our mission and vision by directing the organization’s financial planning and accounting practices to ensure the financial security of the organization and embracing the mission, vision, and principles of HPCHC and its Board of Directors (BOD).

The position is based at High Plains Financial Services, 108 S. 5th Street in Lamar, located two miles from the High Plains Community Health Center Main Campus at 201 Kendall Drive, also in Lamar.

High Plains Community Health Center (HPCHC) is an equal-opportunity employer and strives to create an environment for career advancement and professional growth at all levels. HPCHC complies with organization-wide policies and Federally Qualified Health Center and OSHA requirements, related to the performance of HPCHC operations and requirements of the compliance program.

PRODUCTIVITY AND EXPECTATIONS:

The CFO is an essential component to the success of HPCHC. This position is expected to prioritize time and responsibilities in the following manner:

35%: Executive Leadership

• As a member of the Executive Leadership Team, along with the CEO and Chief Medical Officer, the CFO will participate in strategic planning and development of financial models and fiscal planning objectives to meet short- and long-term goals.
• Implements pillars, goals, and measurable outcomes of the HPCHC operating and strategic plans as they relate to the CFO’s finance and administrative responsibilities.
• Leads committees as assigned, and participates in BOD and Board Finance Committee meetings.
• Responsible for the financial analysis of all income and expenses to assure the development of financially viable programs and projects, budgets, and long-term financial viability.
• Participates in the development of business plans and budgets for grant applications.

35%: Financial Operations

• Develops, maintains, monitors, and enforces accounting policies, procedures, and internal controls per Generally Accepted Accounting Principles (GAAP).
• Establishes and maintains the organization’s system of accounts, assures integrity of books and records for all transactions, and provides security of transaction records.
• Ensures timely and accurate reporting of financial and management reporting for federal and state funders, foundations HPCHC BOD, Executive Leadership Team, providers, Directors, and all other employees.
• Coordinates all audit activities and proper filing of tax returns and ensures legal and regulatory compliance regarding all financial functions.
• Coordinates and directs the preparation of the annual HRSA, operating, and capital budgets, provides financial forecasts and variance analysis, and presents budgets to the executive leadership team and BOD.
• Oversees the completion of the annual HRSA UDS report in partnership with the Quality Department and provides recommendations to the Executive Leadership Team and BOD.
• Provides budget and contract analysis and monitors contract compliance required by funding sources.
• Oversees cash flow planning and ensures availability of funds as needed, banking relationships and cash, investment strategy, and asset management.
• Secures appropriate insurance coverage including General Liability, Directors/Officers, Worker’s Compensation, and Med/Mal coverage.
• Responsible for all annual reports submitted including Medicare and Medicaid Cost Reports.
• Evaluate operations to identify cost containment and increased revenue opportunities and recommend associated operational changes to the Executive Leadership Team and Directors.
• Assures HPCHC maximizes revenue from payers and patients by maximizing billing rates by annually updating the Charge Master and collections per state and federal guidelines.
• Evaluates schedule analytics to state and national trends and to the BOD-approved budget. Provides recommendations to the Executive Leadership Team based on schedule analytics findings.
• Directs implementation of appropriate systems to comply with all State, Federal, and other third-party payers to ensure maximized reimbursement and minimize pay cycles.
• Ensures enrollment of eligible patients and community members into Medicaid, CHP+, Health Insurance Exchange products, and HPCHC’s Sliding Fee Scale.
• Assures reporting and record compliance of all documentation for above mentioned enrollments.
• Oversees Billing and Coding functions to ensure accurate coding and timely claims processing to maximize cash collections.
• Ensures employee payroll is completed promptly and accurately by Finance Department staff.
• Oversees benefits administration to ensure employee records are accurate including but not limited to Personal Time Off (PTO), health insurance, and 401k.
• Assists with wage analysis studies to ensure competitiveness of recruiting and retention.
• Directs purchasing activities to assure compliance with federal procurement regulations and value-based purchasing (i.e., reasonably priced purchasing).
• Ensures providers are credentialed with all HPCHC contracted plans promptly.
• Maintains professional growth and development through education, seminars, workshops, and personal affiliations to keep abreast of the latest trends in the field of expertise.

10%: 340b Program Management

• Provides direct oversight of 340b TPAs to ensure compliance with all federal and state regulations, and maximize revenue and cash collections.
• Ensures all providers are attributed to the HPCHC 340b program.
• Ensures quarterly 340b audits are completed timely and under HRSA’s Office of Pharmacy Affairs (OPAIS).
• Assists CEO to ensure annual 340b recertification is completed for all HPCHC locations.
• Performs education for HPCHC employees about the 340b program and participating contracted pharmacies.
• Assists Executive Leadership Team in establishing an on-site, owned pharmacy.

10%: Information Technology

• Oversees IT System administration to ensure IT systems are operating to maximize effectiveness and efficiencies of network and maximize security of HPCHC data.
• Oversees management of all IT systems (network, phones, software, security, printers, and all third-party products).
• Develops, maintains, monitors, and enforces IT System policies, procedures, and internal controls.

10%: Facilities Management

• Oversees the Facilities team to ensure the general maintenance and cleanliness of all HPCHC locations.
• Ensures ongoing maintenance of the grounds to provide a positive patient experience and a safe environment for patients and staff (snow removal, etc.).
• Ensures accurate maintenance records, inventory of supplies, and procurement of housekeeping supplies.
• Works with the Executive Leadership Team to identify facilities improvement, renovation, or construction projects to develop the Scope of Work for the solicitation of construction bids as needed. Oversees all aspects of an approved facilities project.

QUALIFICATIONS

Bachelor’s degree in Business Administration, Accounting or equivalent experience required. Minimum of five (5) years of progressively responsible work experience providing all aspects of accounting and budgeting functions required. Prior community health center or critical access hospital management experience preferred. Certification of Healthcare Financial Management Association Fellow preferred. Certified Public Accountant (CPA) certification or Master’s degree preferred.