Litigation Assistant

4 weeks ago


Boston, United States The Phoenix Group Full time

Responsibilities:

  • Prepare correspondence, memoranda and other documents in an accurate and timely manner.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
  • Actively manage attorney/paralegal billable time by inputting into Firm’s system.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
  • Work collaboratively with assigned team and section mates.
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
  • Communicate with the Managing Clerk’s office on a regular basis, as required.
  • Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters and notify parties and witnesses of court dates; ensure court deadlines are met.
  • Assume additional responsibilities as requested.


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