Fiscal Specialist 1

Fiscal Specialist 1, Accounts Receivable & Collections AccountantSkagit Valley College (SVC) is accepting applications for a Fiscal Specialist 1, Accounts Receivable & Collections Accountant in the Business Office. Under the general supervision of the Controller, this position will follow established guidelines and procedures and exercise independent judgment in the performance of assigned tasks to perform as a Fiscal Specialist 1 - Accounts Receivable & Collections. This position utilizes a complex automated system to process receipt of payments, prepare invoices, adjust funds, maintain records, and prepare bank deposits. The successful candidate will demonstrate efficiency, timeliness, and accuracy. This is a full-time, benefits-eligible, classified position working 12 months a year on-site at the Skagit Valley College Business Office in Mount Vernon, Washington.Skagit Valley College is on the traditional and unceded territories of the Coast Salish People's, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities. The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to: equitable student outcomes in access, achievement, and community; our guiding principles; decisions based on strategy and evidence; the development of our employees; and a diverse and inclusive college community where everyone belongs. Respect, integrity, open and honest communication, collaboration, and compassion are our guiding principles.Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges providing associates and bachelor's degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC's Vision statement; "Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities."SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all. SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.Skagit Valley College offers: an unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community; support for innovative teaching, learning, and scholarship; exciting opportunities for personal and career growth; diverse cultural and environmental benefits of rural, suburban, and urban lifestyles; friendly, supportive, and diverse work environments; and excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.Duties and ResponsibilitiesInvoicesRunning Start billings and paymentsCheck all invoices for accuracy and send to agencies, complying with the specific needs and requirements of eachPrint, distribute, and track payments on all invoices and other receivables for the Business Office and BookstoreCreate invoices and provide customer service to students, agencies, and college staff in relation to third-party contractsProcess all invoicing in a timely mannerAnalyze all customer account invoicing activity for accuracyFollow up with the main customer contact on unpaid invoicesReview items in Billing Workcenter and resolve any issuesRun month-end processMaintain ReceivablesMaintain receivables on student accounts from state and federal agencies, school districts, college departments, and businesses using ctcLink to record transactionsMaintain all files on college receivables by storing invoices and bad debts in a filing system and following up on outstanding receivables in a timely mannerSend past due notices on unpaid invoices as appropriate. Maintain records regarding NSF checks.Work with third-party vendor for collection on NSF checksSend bad debt invoices for the Financial Aid department and submit to collectionsWork closely with cashiers to maintain accurate student accounts and agency records. Determine accounts receivable that are uncollectible to be written off on an annual basis.Deposit ProcessingMatch receipts for payments to invoices and consult with agencies to resolve unpaid or billing discrepanciesAbility to enter information and complete detailed work with a very high degree of accuracy using the college's integrated computerized systemsAssist with collection effortsMaintain internal controls to ensure the safety of fundsResponsibly and accurately handle the public's money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles, and standardsExercise independent judgment in interpreting and applying rules and regulations to resolve problemsReview items in the Receivables Workcenter and resolve any issuesRun month-end processCollege Campus SupportAct as an effective communication link and reliable source of information to othersRespond to requests for information from students, faculty, staff, and visitors. Provide support to other college departments, including Financial Aid, Veterans Office, and Enrollment Services, as related to accounts receivablePerform accounting activities to ensure the delivery of accurate, timely accounting services to SVC and other entitiesUse critical thinking, reasoning, and experience to make sound decisionsBack up Business Office functions as needed, including cashieringEffective communication skills in working with populations having diverse socio-economic and racial backgrounds and persons with physical and/or learning disabilitiesOther duties as assignedMaintain regular attendance and punctualityPlan and manage time efficientlyParticipate in training related to job functionsCollect and organize data on electronic spreadsheetsSuccessfully meet deadlines to ensure continued delivery of servicesAccept personal responsibility for the quality and timeliness of workProduce accurate results with little need for oversightComply with rights to privacy. Respect and maintain confidentialityAssist other areas of the Business Office with projects as neededKnowledge, Skills, and Abilities: Knowledge or understanding of: Skagit Valley College policies and procedures; State and Federal laws affecting Skagit Valley College; Accounting principles to maintain accounts receivable.Skills: Use Microsoft Office Suite (Excel), e-mail, internet and search engines; Communicate orally and in writing in English; Time management skills. Plan and manage time efficiently. Successfully meet deadlines to ensure continued delivery of services.Ability to: Respect and maintain confidentiality; Act as an effective communication link and reliable source of information to others; Responsibly and accurately handle the public's money when processing financial transactions and consistently follow applicable fiscal guidelines, regulations, principles and standards; Apply practical accounting techniques; Recognize when mathematical calculations are incorrect and correct errors; Use critical thinking, reasoning and experience to make sound decisions; Accept personal responsibility for the quality and timeliness of work. Produce accurate results with little need for oversight; Adapt easily to changing business needs, conditions and work responsibilities; Work in a team environment.QualificationsMinimum Qualifications:High School graduation or equivalentFifteen (15) quarter hours or ten (10) semester hours of college-level accounting or bookkeepingThree (3) years of fiscal record-keeping experienceOR