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Underground Administrative Specialist

1 month ago

Salt Lake City, United States Major Drilling Full time
General:
  • Handle substantive administrative projects as they arise.
  • Research as requested, compiles, and summarizes information for reports or presentations.
  • Submit and reconciliate expenses reports in Concur.
  • Calculate KPI's jobs and submit for approval.
  • Follow-up and assist on the reimbursements.
  • Track AR Invoicing, dailies are completed and emailed out by the end of the following working day for the shifts before by the Foreman/Supervisors, dailies have been signed and approved by the client (monthly).
  • Administration of the fuel cards process and system.
  • Updating the One Drive- employee's folder (weekly).
  • Help Foreman/Supervisor to organized and clean their folders, employee training files and any other request on Excel, shortcuts or Adobe.
  • Organize and maintain the One Drive - UG Folder.
  • Create and update Hard Work Cycles.
  • Schedule, organize, follow-up and cancel meetings in Outlook.
  • Take accurate minutes of meetings.
  • Blasting License, and Underground monthly Drug screenings follow-up.
  • Make sure all 3rd Party Charges and Equipment Rentals are included in the billing. Update the Equipment Rentals report to be charged to the invoice.
  • Follow-up with HR any payroll discrepancy.
  • Create SOP's.
  • Maintain contact lists.
  • Organize travel arrangements.
  • Resolve administrative problems.
  • Grant access to new users and clients, adding new jobs and drills in the Client Portal, & BF.
  • New account requests, change requests, existing account access request users in IT.
  • Handle sensitive information in a confidential manner.

Skills and Experience
  • College degree preferred.
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work.
  • Reporting skills.
  • Analysis.
  • Attention to detail.
  • Multitask.
  • Teamwork.
  • Flexibility.
  • Efficient planning, organizing, and data processing to contribute to an efficient UG division. Strong office administration and support skills.
  • Provides timely quality reports.
  • Respected by management and fellow co-workers. A positive attitude leading to high quality work exceeding expectations.
  • Proficiency in Microsoft 365 (Words, Excel, Power point, Outlook, Teams, To Do List).
  • Effective written, oral, and interpersonal skills.
  • Always work collaboratively.
  • Co-ordinate, implement, and ensure administrative procedures and practices, including records management, are adhered to and deadlines are met.
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