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Position Summary:

The Accounts Receivable and Accounts Payable Analyst is responsible for supporting the financial team in completing accounting processes and cycles. They will be responsible for reviewing and completing daily transactions, invoicing, reconciliations, credit analysis, collection efforts and customer and vendor communication in an accurate and timely manner. They will assist in implementing company initiatives and best practices to ensure compliance with legal regulations and other requirements. They will assist in the completion of financial and business reporting efforts that support the achievement of strategic goals and objectives. The position supports AP and AR functions and reporting for the North American region including corporate HQ and three manufacturing facilities. The position will require communication at various levels across the organization.

The AR and AP Analyst will report to the Corporate Accounting Manager, Americas.

Key Job Responsibilities included but not limited to:

Completes Accounts Receivable activities including preparing, sending and posting approved invoices.

Reviews A/R credit requests and the processing of credit memos (requested for price protection, fees/rebates, customer chargebacks and returns/shortages/overages).

Responsible for reviewing the weekly A/R Aging and following up with customers for collection of invoices due

Reviews and resolves debit memos to invoice or re-invoices customers for approved adjustments to correct invoices, credit holds on customer orders, or collection activity on assigned past-due accounts.

Manages accounts to assess risk and recover debt to reduce DSO goals. Communicates with customers regarding debt and negotiates payment agreements.

Enlists sales and senior management when necessary to accelerate the dispute resolution process.

Ensures invoices are properly coded to the appropriate expense or balance sheet account.

Pays vendors, resolving purchase order, contract, invoice, or payment discrepancies, insuring receipt of credits, or issuing stop-payments.

Analyzes vendor accounts, reconciles statements, corrects discrepancies, maintains and updates vendor information in AP system.

Performs accounts payable month end close functions and reconciliation, including: prepares monthly accrual for un-entered liabilities, resolves open invoice listings, general ledger distribution reports, and un-invoiced receipts detail and balance all cash activity. Assists with foreign freight bill processing.

Reconciles open invoices and un-invoiced receipts detail to the general ledger, resolves intercompany balances.

Interact with vendors, purchasing and customer service departments.

Manages W9 and 1099 process and various audits.

Recommends and supports continuous improvement initiatives in the finance department.

Leads and promotes safety awareness with other key members of the organization. Promotes accident prevention and employee involvement in regard to a safe work environment. Ensures employees have an understanding of the safety expectations of the organization.

Job Requirements:

Experience:

Requires 2+ years of experience in accounting

Experience in Accounts Payable/Customer Service or Collections

Experience with creating and/or processing daily entries and reports, invoicing or billing

Demonstrated knowledge of accounting processes and cycles

Experience with Microsoft Office products, ERP system experience

Knowledge, Skills and Abilities:

Strong analytical and problem solving skills

Strong negotiation skills

Self-directed and able to re-calibrate priorities as needed

High attention to detail, ensures accuracy in completion of work

Ability to work collaboratively and maintain positive relationships

Excellent communicator both verbally and in writing