Departmental Personnel Clerk

3 weeks ago

Wailuku, United States County of Maui Full time
Salary: $3,768.00 Monthly

Location : Maui County (various), HI

Job Type: Permanent Full-Time

Job Number: R-8712

Department: Department of Police

Opening Date: 02/16/2023

Closing Date: Continuous

Description

Maintains departmental personnel and position records and files; completes forms for requesting personnel actions and processing transactions; explains civil service rules, regulations and procedures to departmental personnel; performs routine administrative housekeeping functions; and performs other duties as required.

Distinguishing Characteristics:

This class is distinguished from other clerical classes by the specialized nature of clerical duties performed in connection with the operation of a departmental personnel and administrative program.
Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

Maintains file of individual employee folders; prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leave of absences, temporary assignments, etc.; maintains records of employees' sick leaves, vacation, increment dates, etc., and informs employees of their respective status; advises employees of personnel rules, regulations and procedures; assists in resolving routine personnel problems; establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, etc.; prepares operational reports; sees that deadline for reports are met; verifies and audits items that have been authorized for payment; checks whether correct appropriation symbols and program activities have been charged; examines payroll claims to determine the validity of payments to employees; prepares correspondence and memoranda for the department head; maintains adequate levels of office and other supplies.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of clerical experience, one of which shall have involved personnel record keeping and related experience.

Knowledge of: laws, rules, and regulations and procedures governing the county civil service; basic merit system philosophy; various types of personnel transactions and record keeping; office practice and procedures; use of standard office machines.

Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; prepare reports.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light

Supplemental Information

SKILLS ASSESSMENT:
Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site.

APPLICATIONS MAY BE FILED ONLINE AT:

If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email:

01

This position requires a combination of education and experience substantially equivalent to graduation from high school. Do you have a high school diploma or GED equivalent? (Please ensure your high school information is included in the Education section of your application)
  • Yes
  • No

02

Do you have two (2) years of full-time clerical experience, one of which involved personnel record keeping and related experience?
  • Yes
  • No

03

If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. (See "resume" is not acceptable.)

04

If any of the above-mentioned work experience was gained through self-employment, please upload verification of your business (i.e. business tax license in your name, legal document verifying your business, etc.). If not, credit may not be given accordingly.
  • I acknowledge that I have read, understand, and agree to the above.

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