Project Assistant

5 days ago


Chicago, United States Randstad Engineering US Full time

Overview

Contract-to-Hire Opportunity: Project Assistants are needed in Downtown Chicago. You will play a critical role in supporting a large, fast-paced Engineering organization. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. The ideal candidate must be organized, detailed, and have exceptional communication skills. This is a great foot-in-the-door opportunity with an excellent, industry-leading organization.



Responsibilities

  • Provide general administrative support for engineering and construction projects.
  • Organize and maintain project files, filing system, and project communications.
  • Type memos, correspondence, reports, and other documents as requested.
  • Perform data entry for projects.
  • Maintain data entry of project contact list and project execution plans.
  • Track the status of projects and produce monthly progress reports.
  • Maintain a tracking system for projects.
  • Update record copies, engineering project documentation, and changes.
  • Enter, maintain, and analyze project financials.
  • Collect and distribute client bills and invoices.
  • Record minutes from Project Manager/team meetings.
  • Reserve conference rooms and coordinate client, vendor, and supplier presentations, meetings, and interviews, including set-up and cleanup.
  • Schedule and set up client interviews, presentations, and other meetings as requested.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Update the project calendar and roster.
  • Assist in clerical needs on projects.


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