Associate Meeting Manager

Associate Meeting ManagerAssociation Headquarters is a dynamic organization dedicated to serving not for profit Associations to advance them to greatness. Our client partners achieve measurable success in four key areas: multi-dimensional growth, engaged, diverse and disciplined leadership, intelligent use of technology, and an unwavering commitment to mission. We are seeking a highly skilled and strategic Associate Meeting Manager to lead and manage our professional initiatives and support new business development efforts.Position Duties and ResponsibilitiesLiaison between external and internal contacts; examples of related specific tasks include:Receive calls and emails; research inquiriesManage recurring processesMonitor relevant databases to ensure accuracyPoint of contact on defined issuesPerforms processing functions as assigned Processes travel and expense reimbursements as directedProcesses invoices from vendors or invoicesFamiliar with miscellaneous client deposits, invoice vouchers, refund vouchers, and voucher databasesAssists with Budget tracking and regular reportingManages and performs data entry for various databasesCoordinates details related to various projects and recurring processesCoordinate in house meetings and other administrative support duties as requested (booking conference rooms, food order and set up, expense reimbursement prep, etc.)Project management from inception and project mapping, timelines, etc. to completion; managing against deliverables.Actively seeks to identify and implement efficiencies in processesSource vendors and execute RFP process through vendor selectionOn-site support as assignedSupervision of temporary staffCollaboration with others for execution of daily administrative tasksSocial media engagement and management as requestedPrepare various shipmentsMaintain and order office suppliesMeasurement of SuccessSuccessfully meets deadlinesProactively alerts Supervisors to challenges or concerns related to delivery of serviceProactively suggests solutions to challenges encounteredEffectively self-reviews work product and produce limited errorsPays attention to detail related to management of relevant databases*This is not meant to be all-inclusive as other duties may be assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/ Experience/Required ProficienciesBachelor's degree preferred, high school diploma required.Language SkillsAbility to effectively communicate both orally and in written form with management, internal and external customers.Reasoning AbilityDemonstrate the ability to anticipate and solve practical problems or resolve issues.Physical Demands/ Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position may require travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes. Individuals may need to sit or stand for extended periods of time; may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work. Reaching above shoulder height, below the waist or lifting to move or access materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, presentation equipment/documents and computer printouts on certain occasions. Vision acuity: duties may require the ability to identify and discern colors accurately, to focus and see both close up and far away. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.