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Office Manager

2 months ago

Mansfield, United States Makinex USA Full time

About Us: Makinex is a leading provider of innovative construction equipment designed to simplify the work of builders, contractors, and operators across various industries. Makinex’s product range includes award winning generators, mixers, flooring, and lifting equipment. With a commitment to excellence, Makinex strives to deliver solutions that optimize efficiency, safety, and productivity, enabling professionals to work smarter, not harder.


Our work environment includes:

  • Growth opportunities
  • Regular social events
  • Relaxed atmosphere
  • International workforce
  • On-the-job training
  • Safe work environment


Overview: This role is the ultimate Swiss Army Knife of our organization, and the day-to-day will always look different. If you take pride in being a key member of the team that is depended on by everyone, this role may be for you.


Responsibilities:


Office and Equipment Management:

  • Oversee daily office operations, including managing office supplies, equipment, and facilities.
  • Coordinate office space planning, layout, and maintenance.
  • Consult with vendors for office equipment maintenance and repairs.
  • Ensure a safe and secure working environment for all employees.


Communication and Coordination:

  • Own trade shows - bookings, logistics, and planning.
  • Function as a liaison between different departments, fostering effective communication.
  • Schedule and coordinate meetings, appointments, and events.
  • Distribute internal communications and announcements.


Technology and IT Support:

  • Have all laptops and cell phones set up for new employees on day 1.
  • Collaborate with IT to ensure that office technology is up-to-date and functions efficiently.
  • Troubleshoot basic IT issues and coordinate with IT support when necessary.

 

Inventory:

  • Manage all inventory levels (physical & within SAP).
  • Manage inventory and cycle counts – including consignment.
  • Manage and own any inventory adjustments & reporting.
  • Manage all tradeshow logistics – shipping of product, booth displays, etc.

 

Warehouse:

  • Manage/Develop warehouse staff.
  • Manage all inbound/outbound shipments for Americas.
  • Manage the process for picking & packing all orders at Makinex HQ (and/or personnel associated with).
  • Maintain/develop bin locations at HQ office - Establish product locator system and ensure the optimal utilization of space.
  • Maintain cleanliness and safety & security within the warehouse.
  • Manage 3PL warehouse(s).
  • Provide logistics support to sales teams when needed (ship information/updates)
  • Approve all logistics/warehouse related invoices for payment.
  • Develop and implement strategies for seamless shipping of products.
  • Rate & contract negotiations with logistics related vendors.
  • Track and report on turnaround rate & ship times.
  • Develop and implement efficient ways to notify customers of their shipments & tracking information.


Qualifications:

  • Bachelor's degree in business administration, management, or a related field preferred.
  • Proven experience in office management or a similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Knowledge of basic HR and financial principles.
  • Critical thinking skills and an initiative-taking attitude.
  • SAP experience highly preferred.


Personal Attributes:

  • Meticulous with a focus on accuracy.
  • Ability to oversee sensitive and confidential information with discretion.
  • Strong leadership skills and the ability to work both independently and collaboratively.
  • Flexibility and adaptability in a dynamic work environment.


We offer competitive pay, comprehensive training, and opportunities for career advancement. If you are a motivated individual with excellent communication skills and a passion for providing exceptional customer service, we would love to hear from you.