Receptionist/Assistant to the CFO

Receptionist/Assistant to the CFOPosition Open: August 8, 2025Position Close: August 23, 2025Position: Receptionist/Assistant to the CFOSalary: $47,001 - $52,869Location: Nashville, TNMetropolitan Development and Housing Agency (MDHA) serves Nashville and Davidson County. Its mission is to create affordable housing options, support neighborhoods, strengthen communities, and help build a better Nashville.MDHA employs over 300 staff members, has a budget of $185 million, and houses approximately 30,000 people, primarily through 8,000 Section 8 Vouchers and over 6,800 apartments, which are mainly Project-Based Rental Assistance (PBRA) units, at 39 properties. MDHA is a housing authority, a community development agency, and a redevelopment agency.Position SummaryThe Receptionist/CFO Assistant plays a dual role in managing front desk duties and providing administrative support specifically to the Chief Financial Officer and the finance department. This position requires a highly organized, detail-oriented individual who can handle confidential information and support office operations efficiently.Key ResponsibilitiesThe key responsibilities are:Front Desk ManagementGreet and welcome visitors; ensure a professional and friendly reception area.Answer and direct incoming phone calls; handle inquiries both in person and via email.Maintain security protocols for visitors and log them as needed.Manage incoming and outgoing mail, shipments, and courier services.Administrative Support for the CFOManage the CFO's calendar: schedule meetings, appointments, and travel.Assist in preparing, formatting, and distributing financial and administrative documents, reports, and presentations.Handle confidential financial and personnel documents with discretion.Support the CFO in organizing meetings, including preparing agendas and taking minutes as required.Coordinate communication between the CFO, finance team, and other departments or external contacts.Finance-Related Administrative DutiesAssist with invoice processing, deposits, checks, and documentation for the finance team.Support basic bookkeeping and recordkeeping tasks as assigned by the CFO.Maintain and organize both electronic and paper financial files to ensure audit-readiness and compliance.Office CoordinationMonitor and order office supplies for both general and finance-specific needs.Ensure that reception and common areas remain organized and fully stocked.Assist with event planning and logistics related to finance department initiatives.Help implement finance-related policies and answer routine finance-related questions for staff as needed.Provide back-up support to other assistants in times of absence.Knowledge, Skills, and Abilities RequiredProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of basic accounting or finance systems is a plus.Exceptional verbal and written communication skills.Professional demeanor and customer service oriented.Strong organizational skills with the ability to multitask and prioritize.Ability to maintain confidentiality regarding sensitive and financial topics.Education, Experience & Other RequirementsA degree of either an associate's or a bachelor's is preferred. At least 1-3 years of experience. Must have a valid driver's license and be insurable by the agency's fleet insurance provider.The Metropolitan Development and Housing Agency is an equal opportunity employer and hires regardless of race, color, national origin, sex, sexual orientation, gender identity, age, religion, and disability, genetic information or any other legally protected status.The Metropolitan Development and Housing Agency is certified by the State of Tennessee as a Drug-Free Workplace.The Human Resources Office will notify those applicants who are selected for personal interviews after reviewing all applications submitted for job openings.Applicants selected for a position must successfully pass a pre-hire physical examination and drug screen in order to be hired.To request reasonable accommodation or assistance with language interpretation, please call 615-252-8550.