Administrative Specialist

Administrative SpecialistColorado Springs Utilities is looking for a detail-oriented Administrative Specialist to provide high-level administrative support to the management team and staff within our Operations Technical Systems department. If you have strong administrative experience, enjoy working in a collaborative, fast-paced environment, and are eager to learn the inner workings of the utilities industry, this could be the perfect opportunity for youWhy Join Us? At Colorado Springs Utilities, our people are our most valuable resource. We offer:Exciting opportunities and fulfilling workCareer growth and developmentA dynamic, engaging team environmentKey Areas of Focus:Maintaining and updating calendaring systems, coordinating scheduling, and making reservationsTravel arrangements utilizing the Expense Request Tracker and FROSH/DEEM travel guide, and mileage travel expense reimbursementsAttending and supporting Safety Employee and Leadership safety committee meetings, supporting Safety Liaisons, and monthly All Hands Safety Meetings, and assisting personnel with safety gear/equipment purchase forms and paymentScheduling job interviews utilizing Taleo, and Outlook, preparing interview packets, and returning completed interview documents to the HR Talent Acquisition teamReviews, assigns, and processes invoices for A/P payment relating to peoples business needs and building facilities, creates and completes department work ordersAdvises others on administrative procedures and/or provides training and instructionCoordinating and arranging supplies, materials, and presentations for meetings, including recording notes and/or action items, and setting up and operating AV equipmentPerforming P-Card reconciliation in strict adherence to policy and proceduresDeveloping and maintaining the departments SharePoint sites, including records retention per Records Management requirementsManaging and reviewing, processes, prioritizing, and routing incoming mail, publications, directives, and regulations, and maintaining and ordering office suppliesParticipates in active Safety engagementParticipates and engages with team peersWhat will it take to be successful? Most people will have at least three to four years of administrative experience and a high school diploma or G.E.D, and to succeed, in this role, this position will require:Effectively working in a fast-paced, dynamic environment with rapidly shifting prioritiesStrong attention to detail and follow-through with responsibilitiesFlexibility and adaptabilityStrong Microsoft Outlook, Word, PowerPoint, Excel, MS TeamsTaking initiative and responsibility for projects and tasksMaintaining and improving department administrative processes and proceduresOrganization, time management, multi-tasking, and problem-solving skillsExcellent customer service skillsMaximo and Microsoft experience preferredPhysical Requirements/Working Conditions: Exerts up to 10 lbs. of force occasionally and/or a small amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing and repetitive motions within an office working environment.Our Commitment to Our Employees Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We don't just say people are important we prove it That's why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.Time Off to Recharge:Vacation Start with 13 days annually, increasing to 24 days with tenurePersonal Leave 3 days per yearPaid Holidays 12 paid holidays per yearSick Leave 12 days per year for personal or family health needsVacation Buy Option to purchase up to 40 additional hours annuallyHealth & Wellness Benefits elected are effective the first of the following month:Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibilityZero Health: Access to hundreds of medical services at no costDental & Vision: Two dental plans and one vision planFamily Building-Benefits: Support for fertility, preservation, adoption, and surrogacyWellness Program: A voluntary program that rewards you for prioritizing self-care If you're enrolled in a our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activitiesFlexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expensesHealth Savings Account (HSA): Available with HDHPFinancial & Retirement Security:Pension Plan: Colorado PERA provides retirement benefits and peace of mindSupplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plansDisability Coverage: Short-Term and Long-Term Disability insurance availableLife Insurance: Employer-paid coverage with optional supplemental plansLong-Term Care Insurance: Available for purchase to support extended care needsAdditional Support:Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balanceTuition Reimbursement: Up to $5,250 annually to support continued educationPublic Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgivenessAttention: All positions will be posted for a minimum of 5 calendar days. Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate. Colorado Springs Utilities does not sponsor work visas of any kind, including H-1B, TN, or F-1 student visas (with or without OPT or STEM work authorization), or any other employment-based visas. All eligible applicants must be authorized to work in the United States and work authorization must not be based on any work visa. Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Colorado Springs Utilities is committed to the principles of Affirmative Action and Equal Opportunity in accord with Vietnam Era Veterans Readjustment Assistance Act, 38 U.S.C. 4212, as amended (VEVRAA), and 503 of the Rehabilitation Act of 1973, as amended ( 503). In addition, no person shall be unlawfully discriminated against because of race, color, creed, national origin or ancestry, sex (including pregnancy, gender identity, gender expression, and sexual orientation), age, religion, veteran status, disability, genetic information, marital status, or any other basis protected under state or federal law. Human Resources shall assure Colorado Springs Utilities' benefits, classification, compensation, employee development, employee relations, and employment programs, conform to current legal and regulatory requirements and the provisions of Colorado Springs Utilities' Affirmative Action Plan in accordance with VEVRAA and 503.Accessibility Accommodations. If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at accessibility@csu.org or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.E-Verify and Right to Work Notice. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/