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Family Office- AP and Accounting Associate

2 months ago

Naples, United States Arthrex Full time

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education. We are a privately held company that strives to accomplish our corporate mission of Helping Surgeons Treat Their Patients Better™. We are committed to delivering uncompromising quality to the health care professionals who use our products, and ultimately, the millions of patients whose lives we impact.

Arthrex Benefits

Medical, Dental and Vision Insurance
Company-Provided Life Insurance
Voluntary Life Insurance
Flexible Spending Account (FSA)
Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
Matching 401(k) Retirement Plan
Annual Bonus
Wellness Incentive Program
Free, Onsite Medical Clinics
Free Lunch
Tuition Reimbursement Program
Trip of a Lifetime
Paid Parental Leave
Paid Time Off
Volunteer PTO
Employee Assistance Provider (EAP)

Please note, most benefits are for regular, full time employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.



Main Objective: Primary responsibilities include accounts payable and general ledger processing along with support of applicable statutory and financial reporting for family office entities.

Essential Duties and Responsibilities:

  1. Organize invoices, proposals etc. in applicable folders in SharePoint
  2. Process invoices for each entity timely and accurately for review, approval, and payment
  3. Research and remediate issues with incoming invoices
  4. Process credit card transactions in the general ledger system by entity
  5. Maintain and organize W-9 forms on family office SharePoint site
  6. Help prepare files for 1099 reporting for each calendar year for various entities and liaison with Arthrex SALT team to create/mail the 1099s
  7. Mange account payable as well as Accounting Finance outlook mailboxes
  8. Assist with journal entry preparation for various areas including depreciation expense and monthly accruals
  9. Assist with preparation of upload of financial statements for various properties into general ledger system
  10. Reconcile intercompany balances monthly as well as follow up, research, and resolve any reconciling items timely.
  11. Perform monthly bank reconciliations and ensure any outstanding items are resolved in a timely manner including remediating stale outstanding checks 
  12. Update procedure write-ups for the role as processes change
  13. Help maintain monthly close checklist and ensure signoff process is completed timely by partnering with the family office team.
  14. Continue to look for ways to streamline processes
  15. Other ad-hoc projects

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job.  They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Education and Experience:

High School diploma or equivalent required

Associates degree in accounting or related field preferred

1 year of accounts payable and/or accounting experience preferred

Background in wealth management or family office environment preferred

Knowledge and Skill Requirements/Specialized Courses and/or Training:

  • Tech Savvy with advanced Microsoft Office365 skills including Outlook, Excel, Word, SharePoint, PowerPoint, and Word
  • Ability to work on confidential information and exercise discretion and sound judgement
  • Problem solving and analytical skills with high attention to detail
  • Ability to work both collaboratively and autonomously with high attention to detail
  • Detail-oriented
  • Highly adaptable with excellent time-management and follow-through skills
  • Excellent organizational, written and verbal communication, and interpersonal skills required
  • Working knowledge of PCs, databases, and general office equipment

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Machine, Tools, and/or Equipment Skills:

Virtual machines and laptops. Tech Savvy with proficiency in Microsoft Suite programs, Proficiency in Office 365 (Excel/Word/PowerPoint), SharePoint, OneDrive.  Experience with SEI Archway Platform and SAGE FAS a plus. 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Mathematical Skills:

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements. 

Language and Communication Skills:

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures.

Arthrex Benefits

  • Medical, Dental and Vision Insurance
  • Company-Provided Life Insurance
  • Voluntary Life Insurance
  • Flexible Spending Account (FSA)
  • Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
  • Matching 401(k) Retirement Plan
  • Annual Bonus
  • Wellness Incentive Program
  • Free Onsite Medical Clinics
  • Free Onsite Lunch
  • Tuition Reimbursement Program
  • Trip of a Lifetime
  • Paid Parental Leave
  • Paid Time Off
  • Volunteer PTO
  • Employee Assistance Provider (EAP)

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.