Project Coordinator

Posting Details Posting Details

Posting Number S12937P Working Title Project Coordinator Department Auxiliary Business Process Imp About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia‘s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University‘s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University‘s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website auxiliary.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information This position offers a 40 hour work week. Hours and schedule may vary, but will typically be Monday - Friday Advertised Salary Commensurate with Experience Posting Date 11/19/2024 Open until filled Yes Closing Date Proposed Starting Date 01/07/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual/section6/C2653. Position Information

Classification Title Public Service Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications PMP or CAPM certification
Knowledge of technology used to support project management Position Summary Performs a variety of professional and administrative work, assisting a support services organization to field and assist with multiple projects, cross-functional teams, and a variety of resources supporting all units within UGA‘s Auxiliary Services. Knowledge, Skills, Abilities and/or Competencies

• Thorough knowledge of the principles, techniques, and practices related to technological systems used to support large-scale university auxiliary services.
• Working knowledge of procurement processes.
• Ability to follow oral and written instructions and to interpret and work incomplete information, thinking critically to develop plans alongside management and teams.
• Ability to communicate clearly and concisely, orally and in writing. Interpersonal skills necessary to effectively maintain constructive relationships with others.
• Professional working knowledge of Windows and Microsoft Office.
• Prefer experience utilizing project management software and knowledge of intermediate/ advanced project management techniques and best practices.

Physical Demands Sitting, standing for long periods of time, lifting, carrying in an office environment. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities

Duties/Responsibilities Project Implementation:

• Organizes basic project requirements, identifies resource needs, assists with implementation of schedules, project guidance and status review meetings and coordinates execution to ensure long term project and system success.
• Coordinates project teams and removes impediments to project success by facilitating communication and problem solving among team members.
• Assists with appropriate project management documentation. Regularly distributes documents to include meeting minutes and project management documentation updates to responsible parties.
• Work with supervisor to verify Verifies complete delivery and system implementation to include performance acceptance testing.

Percentage of time 50 Duties/Responsibilities Product Concept and Procurement of Business Solutions:

• Assists with the coordination of defining new equipment, system or software functional requirements including documenting specifications or request for proposals, interfacing with Procurement and Auxiliary IT, vendor selection, and liaison with departmental and vendor personnel.

Percentage of time 20 Duties/Responsibilities Performance Monitoring:

• Assists supervisor with ensuring new equipment, systems and projects include provisions for user training and assures redundancy in qualified users.
• Documents project transition to operations and supports operations by developing reference materials with the project teams.
• Supports operations alongside the project team during handoff.

Percentage of time 20 Duties/Responsibilities Other:

• Perform other related duties as assigned by management.

Percentage of time 10

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