Administrative Specialist

Job Description:

We are seeking an organized and detail-oriented Administrative Specialist to join our team on a temporary basis. This role combines administrative tasks, technical intermediate proficiency, and exceptional organizational skills. The ideal candidate will thrive in a fast-paced environment, excel at managing multiple responsibilities, collaborating with colleagues, and consistently meeting time-sensitive deadlines.

Responsibilities -

Administrative Tasks:

-Document Management: Create, edit, and meticulously organize documents using tools like Microsoft Word, Excel, and PowerPoint.

-Communication: communicate seamlessly with internal stakeholders through both verbal and written channels.

-Time Management: Prioritize tasks efficiently, ensuring timely completion.

Technical Skills:

-Microsoft Office Suite: Intermediate Proficiency in Word, Excel, and PowerPoint. Ability to create and format documents, spreadsheets, and presentations.

-Collaboration Tools: Familiarity with collaboration platforms such as Microsoft Teams.

-PDF Handling: Experience working with Adobe Acrobat or other PDF software for document conversion, editing, and annotation.

-Database Management: Basic knowledge of database searching and updating.

-Project Management Tools: Exposure to tools like Airtable, Asana, Jira, Monday, or Trello.

Organizational Skills:

-Multitasking and Prioritization: Skillfully handle multiple responsibilities concurrently, even when timeframes over-lap; communicate status and/or challenges to key stakeholders to resolve inter-dependencies or risks.

-Adaptability: Thrive in a dynamic environment by adjusting to changing priorities.

-Critical Thinking: Proactively Analyze situations, solve problems, and make informed suggestions and/or appropriate decisions.

-Attention to Detail: Ensure precision in document organization and/or formatting, and task execution.

-HR Experience: Basic understanding of human resources processes, policies, and compliance.

Qualifications:

-High school diploma or equivalent; additional certifications or coursework in office administration or related fields are a plus.

-Minimum of 2 years of experience in administrative roles, preferably in a corporate setting.

-Proven track record of successfully managing administrative tasks

-Excellent communication skills.

-Strong technical intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

-Ability to maintain confidentiality and handle sensitive information.

-Excellent time management and organizational abilities.

-Ability to work independently and collaboratively.

-Detail-oriented mindset.