Chief of Staff

4 weeks ago

Boston, United States Molten Cloud Full time

Molten Cloud empowers creators and rights-holders of media content through technological innovation. The Molten Cloud platform transforms and simplifies today's complex intellectual property rights, content and licensing operations. The platform is used by media organizations to manage over 175M film/TV rights, hosting data and content for over 10% (per IMDB) of all movies known to exist. 


Founded in the heart of MIT, Molten Cloud is committed to breaking the barriers that hold digital creativity and media experiences back today. We are a diverse team of hackers, hustlers, and hipsters, and are backed by leading media-tech investors and advisors such as Jack Dorsey and Ashton Kutcher.

 

We are seeking a dynamic and experienced Executive Assistant to support our CEO in a full-time capacity. In this role, you will be directly responsible for ensuring that our CEO's professional life runs smoothly, enabling them to focus on strategic objectives and company-wide goals. Your responsibilities will include:


  • Strategic Planning: Assist the CEO in developing strategic plans for the company. Facilitate the integration of these plans across different functions within the organization.
  • Schedule Management: Serve as a central point of coordination for the CEO, managing a dynamic calendar, and ensuring seamless communication across various internal departments and external stakeholders.
  • Communication Oversight: Act as a liaison between the CEO, senior management, and external stakeholders. Enhance communication channels and ensure clarity and consistency in corporate messaging.
  • Research and Analysis: Conduct comprehensive research and prepare detailed reports to inform decision-making and strategic planning sessions. Provide in-depth briefings and presentations for senior management.
  • Administrative Leadership: Oversee day-to-day administrative functions, including coordinating travel arrangements, preparing expense reports, and handling confidential documents with utmost discretion.
  • Event and Meeting Facilitation: Plan and manage internal and external events, including board meetings, investor presentations, and team-building activities.
  • Recruiting Support: Support planning and execution of recruiting efforts including research, operations, and execution.
  • Special Projects: Collaborate with various teams to support special projects, contributing to the overall success and growth of the company.


As an ideal fit for this role, you are analytical, entrepreneurial and organized.

  • Adaptable: You thrive in dynamic environments that require juggling multiple tasks simultaneously without losing focus.
  • People-oriented: You build and maintain relationships effortlessly and are known for your supportive and uplifting presence.
  • Forward-thinking: You anticipate the needs of the team and address them proactively, ensuring smooth operations.
  • Detail-oriented: Your attention to detail ensures that all aspects of office management are handled efficiently and effectively.
  • Driven: You are motivated by challenges and are committed to personal and professional growth within a rapidly evolving startup.


Additional qualifications:

  • At least 6 years of experience as a Chief of Staff, an Executive Assistant, must be directly supporting a startup CEO, strategy role, or similar type of position in a fast-paced startup environment.
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • Strong communication and interpersonal skills, capable of working closely with both internal teams and external partners.
  • Experience in handling a wide range of administrative and executive support-related tasks, with the ability to work independently with little or no supervision.
  • Proficient in Microsoft Office, Google Suite, and other office management tools.
  • Demonstrated ability to manage office budgets and expenses.
  • VC fundraising experience is a plus.


Our culture is about being rigorous at work and celebrating our big and small wins as a team. At Molten Cloud, you will have the opportunity to own and lead your own workstreams, learn from exceptional individuals on the team, and help build technology that matters across the world. Everyone on the team primarily works remotely, and the company reimburses purchases for laptops and other office supplies.

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