LSC - Legal Services Coordinator

4 weeks ago


Muscle Shoals, United States SPARLING FOODS, LLC Full time

Essential duties may include but are not limited to the following:
Serve as the initial point of contact for the legal department both internally and externally
Provide other administrative duties as otherwise required or needed
Receive review and file/forward incoming correspondence as appropriate; maintain a filing system including scanning closing and shredding/destroying of paper and electronic files
Manage and maintain schedules and calendars and answer telephone calls (including responding to routine requests determining who the appropriate attorney or personnel is for a particular matter determining when calls require immediate escalation making and returning calls as needed managing some calls independently)
Assist with accounting and billing including maintenance of the legal invoice tracker and preparing legal invoices for processing
Coordinate travel arrangements as needed

Legal Department Responsibilities
Complete periodic audits of the department to identify redundancies and track productivity for future resource needs; provide reporting from the contract management system as needed
Manage contracts email account and respond to general requests including requests from business teams for copies of contracts that are filed in the repository/document library
Responsible for ensuring documents are properly executed
Assist with the archiving uploading categorization reporting and storage of contract files
Receive and begin initial processing of company service of process per internal legal policies including garnishments records requests notices of representation and litigation.
Proof draft and finalize various correspondence legal documents and presentations
Gather essential information from team members to develop PowerPoint presentations that are relative to the department projects
Collaboratively manage and prioritize workflow to ensure key performance indicators and service standards are met
Display and maintain a sense of urgency and a high level of organization to manage numerous timelines and priorities across the legal team and from other departments.


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