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Events & Education Assistant

3 months ago

Roseville, United States North State BIA Full time

The Events & Education Assistant plays a large role in creating a positive impression of the organization to create memorable experiences for our members. The Events & Education Assistant will report to the Vice President of Member Services.


We are seeking a passionate and driven professional to act as an administrative assistant for meetings and events. Also coordinate educational workshops.

 

The individual must care deeply about the level of interaction and the quality of the experience for our members. Key job duties include data entry, coordinating supplies and materials, various administrative tasks, being responsible for planning, scheduling, reaching out to prospective speakers, solidifying workshop details, overseeing budgets and interacting with members and vendors in a positive and professional manner.


The Events & Education Assistant should be outgoing, self-driven and must be comfortable establishing relationships. He/She will participate in the strategic goals of the BIA, with particular focus on membership, events and other business development opportunities within the association. The position is responsible for collaborating with the Vice President in helping to streamline event management and membership opportunities that encourage growth of the membership and non-dues revenue.


OVERALL DUTIES

1. Responsible for working with the members of the Association.

2. Work within the database to support event management and registrations

3. Create, promote and implement sponsorships.

4. Create graphic design of various event materials, including event flyers and social media promotions.

5. Research & development of potential educational workshop topics for approval and implementation.

6. Provide on-site staffing for all events and workshops – set up, during, and post-event.

7. Submit check requests in a timely manner.

8. Work in tandem with Vice President to review proposed budgets and goals.

9. Monitor and reconcile budgets to determine if objectives are being met; take remedial action as necessary. 

10. Maintain event e-files.

11. Review all contracts for approval of Vice President and signature of the CEO.

12. Prepare and send thank-you letters, as appropriate, to speakers, sponsors, volunteers, etc.

13. Other duties and responsibilities as assigned by the Vice President of Member Services.

14. Additional duties as assigned and needed.


PROFESSIONAL SKILLS

1. Ability to multi-task.

2. Excellent customer service and team player attitude.

3. Enthusiastic to learn.

4. Efficient decision-making skills.

5. Ability to work various hours as needed.

6. Ability to develop and maintain successful relationships with partners, members, volunteers and co-workers.

7. Efficient in Microsoft Office programs, including Word, Powerpoint, Excel, Teams and other technical programs, ie Zoom, Google Docs, etc.


WORKING CONDITIONS

·     Monday-Friday, 8am-5pm, flexible based on event schedule

·     Position requires occasional prolonged standing, bending, stooping, twisting, lifting products and supplies weighing 65 pounds

EXPERIENCE AND EDUCATION

·     Customer Service: 2 years (Preferred)

·     Event Planning: 1 year (Preferred)

·     Some College (Preferred)


This is an in-office full-time position in Roseville, CA. Only local applicants need apply.

Some benefits include full health insurance including vision and dental for the employee with partial for immediate family, PTO, 401k, etc.


APPLY directly by emailing Letter of Interest detailing your “Why” and resume to angela@northstatebia.org by Monday, August 5, 2024.


Interviews to tentatively be held on Tuesday, August 13, 2024, in Roseville, CA.


Tentative start date by September 15, 2024.