HR Assistant

HR AssistantThe HR Assistant plays a key role in supporting the HR team across onboarding, recruiting, events, compliance, and employee engagement. This position ensures a seamless new hire experience, provides administrative and logistical support across HR functions, and assists with various projects and initiatives to help the HR and Talent Acquisition teams operate efficiently.ResponsibilitiesWhat you will do:Onboarding SupportAssist with background screenings and provide regular status updates to the Talent Acquisition team.Maintain the New Hire Tracker to ensure all onboarding information is current.Create new employee folders and manage related documentation.Build and coordinate the onboarding schedule, connecting with Compliance, IS&T, and Total Rewards & Payroll to ensure all required trainings are scheduled in Outlook.Partner with the Learning & Development (L&D) team to update new hire training plans.Manage One Call Now by adding new hires weekly.Support new hire rewards in Perk Up.Participate in HR welcome greetings and one-week check-ins for new hires.Send monthly welcome updates for new hires to IS&T for intranet posting.Assist with quarterly Culture Amp New Hire Surveys and data reporting.Recruiting Coordination & Talent Acquisition SupportManage scheduling and logistics for interviews (virtual and onsite), intake meetings, and semi-annual hiring forecast sessions.Coordinate with external recruitment agencies, including intake discussions, candidate debriefs, and follow-up communications.Assist with cross-functional HR and recruiting meetings, ensuring materials and logistics are prepared in advance.Prepare intake forms, interview agendas, and customized scorecards to support consistent and organized hiring processes.Support college recruiting events, including scheduling, confirming dates with schools, coordinating LS Power swag, and managing event materials.Assist with resume review and event follow-up, contributing to candidate outreach and employer branding initiatives (including social media coordination).Maintain and organize interview documentation notes, scorecards, and candidate files for accurate recordkeeping and compliance.Compile and format resume booklets and other recruiting collateral for use at events and internal meetings.Manage recruiting data and workflows in iCIMS, supporting system organization, data accuracy, and reporting needs.General HR SupportProvide administrative assistance across HR functions, including creating presentations, flyers, and communications.Support wellness and engagement initiatives, including event planning, scheduling, and logistics.Manage calendars for HR team travel and appointments.Coordinate travel arrangements and handle expense reporting for HR team.Create and manage the HR newsletter, ensuring timely and engaging updates.Order and maintain inventory of HR swag and promotional products.Process and reconcile HR invoices.Conduct research in SHRM and other resources to support HR initiatives and projects.Performs other related duties as assigned in support of the HR team and company goals.QualificationsWe want you on our team because youHave strong organizational skills, attention to detail, and a proactive mindset.Communicate clearly and effectively across multiple teams.Are comfortable managing multiple projects in a fast-paced, dynamic environment.Are collaborative, resourceful, and demonstrate initiative.Ideally, you haveBachelor's degree in Human Resources, Business Administration, or related field preferred.13 years of administrative or HR experience.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with iCIMS, ADP, or similar HR systems preferred.Familiarity with AI tools and an interest in HR process improvement.