Legal Assistant

1 week ago

Raleigh, United States Addison Group Full time

Job Title: Legal Assistant

Type: DH


Salary: $50 - $62k (max)

Schedule: Fully on-site

Hours: 8:30- 5pm (37.5 hour weeks)


Experience: 5+ year’s legal assistant / secretarial experience in a law firm environment


Good to Have: Litigation exposure OR experience in the Insurance practice space


Responsibilities:

  • Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
  • Identify most efficient and effective manner to complete tasks.
  • Prepare documents by formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.
  • Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
  • Prepare and coordinate e-filings, as well as filings in state and federal courts if needed.
  • Handle incoming and outgoing mail, faxes and scan documents.
  • Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file.
  • Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
  • Maintain Outlook contacts for each attorney as appropriate.
  • Open files, close files and assist with conflicts checks.
  • Provide support to the attorneys with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a good working rapport with clients and court personnel which requires discretion and judgment.
  • Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs.

Education

  • A minimum of a high school diploma or GED is required. An associate degree, certificate or related education is preferred.
  • Significant prior experience may be substituted for a combination of the educational requirements.


Qualifications

  • Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
  • Working knowledge of legal practices, terminology, documents and court procedures.
  • Working knowledge of the firm’s support tools.
  • Ability to interact and communicate effectively in a business environment.
  • Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
  • Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.
  • Ability to coordinate work activities; prepare legal correspondence and documents; organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.

Performance Measures:

The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria:

  • Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
  • Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
  • Dependability and cooperation with attorneys, clients and other support staff.
  • Adherence to office policies and procedures.
  • Professionalism and ability to communicate effectively and handle multiple priorities.

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