Senior Special Project istant

1 week ago

Houston, United States Smarter HR Solutions LLC Full time
Job Title: Senior Special Project Assistant
Job Type: Contract
Pay Rate: $30/hour
Location: Downtown Houston TX

We are seeking a highly organized and detailoriented Senior Project Assistant to join our dynamic team. In this role you will report directly to the COO and support managers and project managers in planning executing and finalizing projects according to strict deadlines and within budget and knowledge of updating policies and procedures. You will be responsible for coordinating the efforts of team members and thirdparty contractors or consultants to deliver projects according to plan. You will also assist in defining the project s objectives and oversee quality control throughout its life cycle. The ideal candidate will have a proven track record in project assistance excellent communication skills impeccable writing skills and grammar and the ability to work well under pressure. You will be expected to manage multiple tasks simultaneously prioritize effectively and demonstrate a high level of professionalism.

Your role will involve extensive interaction with various stakeholders including clients team members and senior management requiring strong interpersonal skills and the ability to build and maintain relationships. You will also be responsible for maintaining project documentation preparing reports and ensuring that all project activities comply with company policies and procedures. This position offers an excellent opportunity to work within a supportive and collaborative environment.

If you are passionate about project management and seniorlevel administrative support and looking for a challenging and rewarding role we would love to hear from you.


Responsibilities

Special Project Responsibilities

  • Assist project managers in the development of project plans.
  • Coordinate project activities and ensure all project phases are documented appropriately.
  • Monitor project progress and provide regular updates to stakeholders.
  • Prepare and maintain project documentation including schedules budgets and reports.
  • Facilitate communication between project team members and stakeholders.
  • Assist in the identification and resolution of project issues and risks.
  • Ensure all project activities comply with company policies and procedures.
  • Support the preparation of project proposals and presentations.
  • Track project deliverables and ensure they meet quality standards.
  • Assist in the management of project budgets and financial reporting.
  • Coordinate meetings including preparing agendas and taking minutes.
  • Provide administrative support to project managers and team members.
  • Assist in the development and implementation of project management best practices.
  • Maintain project management software and tools.
  • Support the onboarding and training of new project team members.



Administrative Duties

Supports calendar management travel schedules and logistics and event coordination.

Filing organization and scanning transfer of paper files to electronic format.

Returning calls on behalf of the COO and providing general administrative support.

Running errands for the COO and department managers.

Drafting letters and proofreading correspondence presentations policies etc.

Coordinating projects capturing timelines taking minutes and reminding directors of project updates due to the COO.

Prepared meeting rooms for appointments coordinated schedules scheduled meetings and interviews and greeted visitors for COO.



Requirements

Requirements

  • Bachelor s degree in business administration Project Management or a related field.
  • Minimum of 5 years of experience in a project support role.
  • Strong understanding of project management principles and methodologies.
  • Excellent organizational and time management skills.
  • Proficient in project management software and tools.
  • Strong written and verbal communication skills.
  • Ability to work well under pressure and manage multiple tasks simultaneously.
  • Detailoriented with strong problemsolving skills.
  • Ability to build and maintain relationships with stakeholders.
  • Proactive and selfmotivated with a strong work ethic.
  • Experience in budget management and financial reporting.
  • Ability to work independently and as part of a team.
  • Strong analytical and critical thinking skills.
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
  • Certification in project management (PMP CAPM) is a plus.


Minimum of 5 years in a project support role. Strong understanding of project management principles and methodologies. Excellent organizational and time management skills. Proficient in project management software and tools. Strong written and verbal communication skills. Ability to work well under pressure and manage multiple tasks simultaneously. Detail-oriented with strong problem-solving skills. Ability to build and maintain relationships with stakeholders. Proactive and self-motivated with a strong work ethic. Experience in budget management and financial reporting. Ability to work independently and as part of a team. Strong analytical and critical thinking skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Certification in project management (PMP, CAPM) is a plus.

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