Associate Director, Finance

Associate Director, FinanceThe Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient, and cost-effective. MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer. MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. All managers lead teams and/or lines of service, assuming increasing levels of responsibility for the organization's success. Managers align daily operations to the agency's strategic priorities, engage stakeholders in planning, and drive performance using well-defined success metrics, along with effective people and project management strategies (including but not limited to the assignment of work, maintenance of performance standards, maintaining baseline staff knowledge and professional development). MOCS maintains a lean staffing model, with managers both supervising and implementing tasks within or across areas of responsibility. All managers are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations. Managers must serve as principal ambassadors for the organization and are expected to handle confidential matters, promote established priorities, deescalate conflict, and proactively escalate issues along with proposed solutions. The Associate Director, Finance is responsible for the efficient organization and management of the business and financial operations of the agency. The Associate Director helps oversee the Unit's agency procurement, budget, revenue and accounting activities. As such, the position works to ensure that all agency and division goals and policies are identified and met. Please see the below listed responsibilities:Key ResponsibilitiesBudget & Financial PlanningProcurementPayables, Vendor Payments & Vendor RelationsPreferred Skills:Working knowledge of FMS2, FMS3, PASSPort, OCP, CHRMS and NYCAPSMeet deadlines and work independently while paying close attention to detailsEstablish relationships quickly and maximize positive team dynamicsSuccinctly and effectively communicate verbally and in writingDistill complex material, present information and make actionable recommendationsAnalyze data and summarize research to lead ongoing improvement in operations and serviceDefine job responsibilities, screen, interview and train staffSupervise, coach and structure ongoing professional development for individuals and teamsFacilitate ongoing intra- and inter unit knowledge sharing, team-building and collaborationConvene cross-functional teams for planning or coordination activitiesLiaise with administrative teams to address human resources or other operational mattersMaintain and update knowledge base, records and protocolsRepresent MOCS in executive forums, conveying priorities and capturing stakeholder feedbackJuggle multiple priorities, adjusting subtasks and timelines to ensure goals are metServe as project manager for various initiatives, as necessaryUnit Specific Preferred Skills:MPA/MPP/MBA with an accounting/business/finance background with strong analytical and writing skillsKnowledge of Generally Accepted Accounting Principles as they relate to governmental accounting and governmental auditingKnowledge of Microsoft Office applications including Word, and ExcelStrong, project management, written and oral communication skillsExcellent analytical and organizational skills are a mustFamiliarity with rules and directives of City oversight entities including the City Comptroller and the Policy and Procurement BoardBe an experienced manager with experience coaching staff and building a teamThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.