Front Desk Clerk

2 weeks ago


Hialeah, United States Emjac Industries Full time
Job Summary

  • Perform administrative and clerical tasks related to the day-to-day business operations of the company.
  • Serve as company receptionist; answering the phone and greeting visitors.

Job Accountabilities

  • Match invoices to purchase orders and verifies the accuracy of payable.
  • Assure accurate invoice entry into ERP.
  • Assist with accounting records and ledgers by reconciling statements and transactions.
  • Maintain accounts payable filing system; including open, current, and archived files.
  • Compile weekly accounts payable reports at the request of the supervisor.
  • Respond to vendor payment status inquiries.
  • Answer company phone pleasantly and professionally, screen solicitors, route calls to appropriate extensions,s and take messages as necessary.
  • Greet visitors pleasantly and professionally, summoning requested parties.
  • Process and distribute incoming company mail.
  • Monitor security cameras and alert appropriate personnel of suspicious activity.
  • Assist administrative staff members.
  • Perform other related duties as assigned or requested.

Job Qualifications

  • Minimum Education: High School Diploma or equivalent.
  • Minimum Experience: 1 Year.
  • Preferred Experience: 2 years, or equivalent combination of education and experience.
  • Knowledge of general accounting and clerical procedures.

Required Skills/Abilities
  • Must be proficient in Microsoft Office Suite and related programs.
  • Excellent organizational skills and attention to detail.
  • Ability to maintain confidential and meticulous records.
  • Excellent verbal and written communication skills in English and Spanish
  • Excellent interpersonal and customer service skills
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

Physical Demands
  • Prolonged periods sitting at a desk and working on the computer.
  • Must be able to lift to 15 pounds (lbs.) at a time.

Work Environment
  • Exposure to moving mechanical parts.
  • Exposure to fumes or airborne particles.
  • Protective clothing is required when entering the production area - including closed-toe shoes, protective eyewear

8:30 to 5:00 PMLearn More

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