Subcontractor Coordinator

As a Subcontractor Coordinator with Graycor Construction Company, you will provide office-based technical and administrative support to the preconstruction group.

At Graycor, You Will Have The Opportunity To:

• Prepare bid invitations and manage invitation process:
• Assist in the review of the bid documents to determine required trades and prepare bid invitations using the Building Connected preconstruction software tool.
• Contact various construction project reporting agencies and list project and GCC as bidder.
• Assist in the upload of applicable bid documents and supporting documentation to Building Connected.
• Assist with making follow-up calls to invited bidders to encourage bid participation.
• Upload and distribute to bidders, additional documentation as it becomes available during bid process; i.e., RFI responses, addenda, bid clarifications, etc.
• Subcontractor Prequalification in Trade Tapp:
• Initiate prequals, follow up on prequals, add comments in Trade Tapp and help organize post project evaluations and surveys.
• Assist the preconstruction team with preparing various documents used in assembling bids / proposals:
• Assist in downloading client bid documents.
• Client document upload to Procore Document and Drawing tool including managing the upload of drawing revisions and additional documentation.
• Assist in the preparation if necessary for the “Bid Day Summary” and interface with owner’s bid form as applicable.
• Assist in the set-up of the tabulation sheet (“Circle Sheets”) template for use by bid team to populate with trade specific scope of work.
• Assist it in the tax, legal and insurance internal reviews by Graycor Risk Management personnel.
• Assemble “GMP” books containing back-up documentation in support of submitted proposal.
• Assist in vetting subs for purchasing – i.e., review subcontractor database for past project performance evaluations, follow-up on contractor score requests, etc.
• Provide support in other areas of the preconstruction group’s efforts, including:
• Attending the weekly perspective work forecast meetings.
• Create / update labor rate tables within “WinEst” estimating software.
• Collection of historical data from subcontractor proposals and circle sheets.
• Prepare quantity surveys and evaluate / compare proposals as needed on certain bidding opportunities.
• Develop subcontractor lists for “out of town” projects:
• Canvass marketplace for subcontractors in advance of issuance of RFP.
• Prequalify subcontractors following company guidelines.
• Assist in determining predominant labor affiliation in project locale – union versus open shop.
• Research past projects and review all subcontractors that bid.
• Review city building department sites in certain projects.
• Canvass websites for subcontractors such as ABC.org, AGC, etc.
• Participate in teams/groups to identify ways to continuously improve preconstruction and subcontractor coordination processes.
• Maintaining Building Connected Bidders and Potential Bidders database.
• Assist Subcontractors and Vendors will updating their profiles in Building Connected.
• Coordinate Subcontractors and Vendors introductions (meet and greets, virtual demonstrations, etc.) with Graycor
• Other duties as assigned.

To Be Successful in This Role, You Will Need:

• • Associates or undergraduate degree in construction management, engineering, or relevant discipline preferred.

• Minimum three years of commercial construction experience.

• Strong Microsoft Office Skills (Outlook, Excel, Word, PowerPoint).

• Strong attention to detail, organizational skills and the ability to manage multiple, competing priorities.

• Communicates clearly and proactively both verbally and in writing.

• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.

• The ability to interact professionally and effectively with managers and co-workers.

Why Build with Graycor's Growing, Dynamic Team?

Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential and provide an empowering environment with tools that allow you to take ownership in your career development.

Stability Means Staying Ahead of the Curve. Graycor is committed to continuous improvement and reinvesting in evolving technologies. To ensure stability, we have a diversified project portfolio in a broad range of niche markets nationwide.

We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. Our family-owned company also sponsors wellness and charitable events, casual employee get-togethers, lunch and learns, and other fun social events.

Our Greatest Asset? Our Name. Reputation is grown over time. Our dedication to our people and building trust has enabled us to cultivate long-term relationships with our clients, our partners, and each other.

Join the Graycor Family of Companies.

We’re Building Something More.

ABOUT THE GRAYCOR FAMILY OF COMPANIES

Established in 1921, the Graycor Companies provide General Contracting and Construction Management services to a wide variety of industrial and commercial construction markets across the US, Canada, and Mexico. As a top-ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion.

As a diversified leader, we offer a competitive salary and comprehensive benefits package.

For more information, visit our website at

The Graycor family of companies is an Equal Employment Opportunity employer