Medical Office Manager

3 weeks ago

Mequon, United States Forum Health Full time

Forum Health LLC is a nationwide provider of precision health services. Forum Health practitioners take a new approach to patient health and wellness, integrating advanced modern medicine with the powerful principles of functional medicine. Forum’s network of physicians is bolstered by its Power2Practice® electronic medical record (EMR) platform and In well Biosciences supplement line. Forum is redefining healthcare — harnessing the power of technology, clinical innovation, and patient engagement.


The Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel and works closely with the medical providers to fulfill their vision of the practice. In addition, this position will perform front office duties typical for a medical office. This position will be based out of 2 office locations with an onsite requirement Monday - Friday between the 2 locations - Mequon and Brookfield.


Requirements Education/Experience

Requirements include a bachelor's degree in health care administration, business administration, or a related field, a minimum of 3 years of experience, 1 year in a supervisory or management position, and excellent communication and people skills. Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, and commercial insurance, and HIPAA and labor law.


Duties and responsibilities include the following. Other duties may be assigned.


  • Works with clinicians to provide financial management which maintains a state of profitability and continued growth of the medical practice.
  • Responsible for the day-to-day operations of the medical practice, managing front office staff, assessing work flows and re-assigning staff roles as determined by current practice needs while respecting their hiring contract
  • Supervises and ensures adherence to company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility.
  • Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership.
  • Oversees appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation.
  • Develops expertise with EMR, leads updates on EMR changes, coordinating staff education
  • Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address.
  • Develops and maintains productive relationships through effective and timely communication.
  • Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance.
  • Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team.
  • Accounts Receivable
  • Ensures compliance with all federal, state and local regulations related to the operations of the medical practice.
  • Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff.
  • Coordinates internal and external meetings and conference attendance.
  • Analyzes data from practice to evaluate for trends in growth and productivity
  • Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed while maintaining high level of patient satisfaction.
  • Works closely with clinicians to ensure the practice is supporting their clinical goals
  • Additional responsibilities as assigned


  • Medical Office Manager

    1 day ago

    Mequon, United States Forum Health LLC Full time

    Forum Health LLC is a nationwide provider of precision health services. Forum Health practitioners take a new approach to patient health and wellness, integrating advanced modern medicine with the powerful principles of functional medicine. Forum’s network of physicians is bolstered by its Power2Practice® electronic medical record (EMR) platform and In...

  • Medical Office Manager

    3 weeks ago

    Mequon, United States Forum Health Full time

    Forum Health LLC is a nationwide provider of precision health services. Forum Health practitioners take a new approach to patient health and wellness, integrating advanced modern medicine with the powerful principles of functional medicine. Forum’s network of physicians is bolstered by its Power2Practice® electronic medical record (EMR) platform and In...

  • Medical Office Manager

    3 weeks ago

    Mequon, United States Forum Health Full time

    Forum Health LLC is a nationwide provider of precision health services. Forum Health practitioners take a new approach to patient health and wellness, integrating advanced modern medicine with the powerful principles of functional medicine. Forum’s network of physicians is bolstered by its Power2Practice® electronic medical record (EMR) platform and In...

  • Medical Office Manager

    1 week ago

    Mequon, United States Forum Health Full time

    Forum Health LLC is a nationwide provider of precision health services. Forum Health practitioners take a new approach to patient health and wellness, integrating advanced modern medicine with the powerful principles of functional medicine. Forum’s network of physicians is bolstered by its Power2Practice® electronic medical record (EMR) platform and In...

  • Office Assistant

    2 months ago

    Mequon, United States Myhre Process Service Full time

    '''Overview''' '''Duties''' - Coordinate and manage projects, ensuring deadlines are met and deliverables are completed - Assist with office management tasks, including maintaining office supplies and equipment - Organize and maintain files and documents in both physical and electronic formats - Transcribe meeting minutes and other important documents...

  • Aurora Walgreens Clinic Medical Office Assistant – Full Time-Wauwatosa

    2 months ago

    Mequon, United States 238 Aurora Quick Care LLC Full time

    Department: 02191 AQC Walgreens Wauwatosa - Immediate Care: Retail Status: Full time Benefits Eligible: Yes Hou rs Per Week: 38.8 Schedule Details/Additional Information: Operating Hours:9a-5:30pm Monday through Friday 9a-3pm Saturday 9a-2pm Sunday Will work 4 weekday shifts per week and rotating weekends. Primary location is Wauwatosa; will...

  • Chiropractic Office Receptionist

    2 weeks ago

    Mequon, United States Well Family Chiropractic Full time

    Are you ready for a fast-paced, upbeat work environment? Your days fly by and energy is high! We are looking for an outgoing, genuine, and motivated person to join our Chiropractic team! Must be punctual, have great communication skills, and be a team player. It’s ideal if you are enthusiastic about a healthy lifestyle & enjoy kids! **Benefits of working...

  • Office Manager

    4 days ago

    Mequon, United States Joe Woelfle - State Farm Agent Full time

    **Position Overview**: Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who...

  • Office Manager

    3 weeks ago

    Mequon, United States Joe Woelfle - State Farm Agent Full time

    Position Overview Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who...

  • Office Manager

    1 week ago

    Mequon, United States Joe Woelfle - State Farm Agent Full time

    Position Overview Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who...

  • Automotive Office Assistant

    1 week ago

    Mequon, United States Sommer's Automotive Full time

    Job DescriptionJob DescriptionDue to our continued growth in all facets of our business, we’ve have an opening in our Office. Come join the Sommer's office team for a fast paced and rewarding career.Explore this opportunity to come join the team, be a part of the family, and build a successful career at one of the highest volume dealerships in...

  • Automotive Office Assistant

    3 weeks ago

    Mequon, United States Sommer's Automotive Full time

    Job DescriptionJob DescriptionDue to our continued growth in all facets of our business, we’ve have an opening in our Office. Come join the Sommer's office team for a fast paced and rewarding career.Explore this opportunity to come join the team, be a part of the family, and build a successful career at one of the highest volume dealerships in...

  • Medical Courier

    1 month ago

    Mequon, United States Snelling Full time

    Monday-Friday 9:00 am - 5:00 pm "`Job Summary"` We are looking for a Courier/Driver who will assist in supporting our Mequon office with the pick-up and delivery of diabetic testing supplies. The nature of our business requires someone who can adhere to a consistent schedule. Our ideal candidate is timely, trustworthy, and committed to learning our process....

  • Medical Courier

    2 weeks ago

    Mequon, United States Snelling Full time

    Monday-Friday 9:00 am - 5:00 pm "`Job Summary"` We are looking for a Courier/Driver who will assist in supporting our Mequon office with the pick-up and delivery of diabetic testing supplies. The nature of our business requires someone who can adhere to a consistent schedule. Our ideal candidate is timely, trustworthy, and committed to learning our process....

  • Portfolio Property Manager

    4 weeks ago

    Mequon, United States Associa Full time

    Hunt Management, an Associa company, is looking for a Portfolio Property Manager to join our team in Mequon, WI. As a Portfolio Property Manager, you will work closely with our clients and vendors and partner with other Associa departments. To be successful in this role, you will need great customer service skills and the ability to work on multiple...

  • Portfolio Property Manager

    1 day ago

    Mequon, United States Associa Full time

    Hunt Management, an Associa company, is looking for a Portfolio Property Manager to join our team in Mequon, WI. As a Portfolio Property Manager, you will work closely with our clients and vendors and partner with other Associa departments. To be successful in this role, you will need great customer service skills and the ability to work on multiple...

  • Medical Assistant

    4 weeks ago

    Mequon, United States Pride Health Full time

    Pride Health is hiring for a Medical Assistant to support our client’s medical facility based in Mequon, WI. This is a 3-month assignment (Possibility of extension or conversion) opportunity and a great way to start working with a top-tier healthcare organization! Duties:Responsible for pre-visit planning standard rooming responsibilities assisting with...

  • Medical Assistant

    4 weeks ago

    Mequon, United States Pride Health Full time

    Pride Health is hiring for a Medical Assistant to support our client’s medical facility based in Mequon, WI. This is a 3-month assignment (Possibility of extension or conversion) opportunity and a great way to start working with a top-tier healthcare organization! Duties:Responsible for pre-visit planning standard rooming responsibilities assisting with...

  • Manager

    2 months ago

    Mequon, United States LyondellBasell Industries Full time

    Location: Mequon, WI, US, 53092 Mequon, WI, US, 53092- Req ID: 85752- Facility: Wisconsin Statewide -LYO- Department: Polymer Sales - Western Region- Division: Olefins and Polyolefins, Refining and SuLyondellBasell **Basic Function**: The Sales Account Manager will represent LyondellBasell at Customers in an assigned territory; planning and directing Sales...

  • Accounts Receivable Manager

    2 weeks ago

    Mequon, United States Concordia University WisconsinAnn Arbor Full time

    **Concordia is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.** **Position Summary** The Accounts Receivable Manager is a full-time exempt position that is responsible for various tasks, daily, monthly and annually in relation to the supervision and...