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Finance Clerk
2 months ago
The American Baptist Historical Society (ABHS) seeks applicants for the position of Financial Clerk. Under the supervision of the ABHS Executive Director and working closely with the staff accountant, the Financial Clerk manages accounts payable and accounts receivable, and ensures the accuracy of database entries. This position is primarily on-site at the ABHS offices in Atlanta, GA, with some remote work possible.
ABHS is a nonprofit organization that maintains the oldest and largest Baptist historical library and archives in the US, documenting the history of Baptists generally and specifically, the American Baptist Churches, USA (the most racially and ethnically diverse Protestant denomination in the US). The Financial Clerk is a key member of the team, as working with accounts receivable puts this person in contact with many donors to ABHS. Position is open immediately and review of applications will begin on July 22, 2024. Application instructions are at the end of the job description. Since this job requires attention to detail, the first test for applicants to pass is actually following the instructions.
ABHS video:
Required Qualifications
Associate's degree or equivalent.
Financial Clerk Essential Skills
1. Knowledge of basic bookkeeping principles.
2. Excellent attention to detail and the ability to work with numbers accurately.
3. Proficiency in using accounting software and expertise with Microsoft Office Suite, particularly Excel and MSWord.
4. Proficiency in using database and customer relationship management (CRM) software.
5. Strong organizational and time management skills.
6. Ability to handle confidential information with professionalism and discretion.
7. Ability to multitask and meet deadlines.
8. Strong analytical and problem-solving skills.
9. Effective communication skills, both written and verbal.
10. Ability to work both independently and as part of a team.
11. Strong numeric and data entry skills.
12. Professional and ethical behavior.
Preferred skills and qualifications
1. Bachelor’s degree (or equivalent) in finance or accounting.
2. Two or more years of experience in clerical accounting is an asset.
3. Solid understanding of basic accounting principles and procedures.
4. Knowledge of relevant laws, regulations, and accounting standards.
Financial Clerk Responsibilities
1. Assist in the preparation of financial statements and reports.
2. Process accounts payable and accounts receivable transactions accurately and in a timely manner.
3. Review and reconcile invoices, purchase orders, and expense reports.
4. Maintain accurate and up-to-date financial records and documentation.
5. Assist with month-end and year-end closing procedures.
6. Prepare and process timesheets, ensuring accuracy and adherence to organization policies.
7. Assist in the preparation of budgets and forecasts.
8. Assist with the audit process by providing necessary documents and supporting schedules.
9. Respond to vendor inquiries and resolve any discrepancies or issues.
10. Perform general administrative tasks, such as filing, data entry, and maintaining financial and donor databases.
11. Collaborate with other departments to ensure accurate financial reporting and compliance.
The American Baptist Historical Society is located in Atlanta, Georgia, on the Atlanta campus of Mercer University.
This position is primarily on-site and full-time (30-35 hours/week). The actual schedule can be flexible within the organization’s regular business hours: Monday-Friday 9 a.m. – 6 p.m. The position includes wages ($18-$22/hour, commensurate with experience and qualifications); as well as a generous array of benefits (health insurance and a variety of paid time off — vacation days, sick time, and public holidays— and retirement benefits after 3 years in the position). The American Baptist Historical Society complies with local and state public health and safety protocols.
To apply for the position, send your resume and a cover letter explaining your interest in the position and your experience that makes you a good candidate. The cover letter should include the word “blue” in the second sentence. Send your application materials to P.Eppinger@ABHSarchives.org with the subject line “Financial Clerk.”
