Flying V Sales Coordinator

Flying V Sales CoordinatorRelax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. and Canada. Together, our diverse and welcoming teams craft exceptional experiences in memorable destinations.Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether you're shaping guest experiences or supporting our teams behind the scenes, every role offers space to grow and make an impact.Creating a workplace where you belong no matter your race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status is a daily commitment for us.Flying V Bar & Grill pays tribute to Tucson's rich heritage and the historic Flying V Ranch, once located just below the red-rock Santa Catalina Mountains. The original ranch featured stone and adobe cottages built in the 1920s, some of which remained through the 1990s.Today, Flying V continues that legacy at the stunning Loews Ventana Canyon Resort. The restaurant is known for locally grown products, farm-fresh ingredients, and innovative menus created by our award-winning chefs that highlight pure Southwestern flavors. Guests return for its warm service, handcrafted cocktails, and signature tableside guacamole.Flying V is a dinner-only restaurant and a highly sought-after venue for celebrations, large parties, and private dining experiences.The restaurant is currently undergoing a major renovation, bringing refreshed design, enhanced dining spaces, and a reimagined guest experience. This position will play a key role in the relaunch and long-term success of the Flying V by driving private-dining business, shaping client relationships, and supporting elevated service experiences.A motivated and service-minded Sales Coordinator dedicated exclusively to the Flying V Restaurant. This role supports selling, planning, and coordinating large-party and private-dining experiences. Because Flying V is a dinner-only outlet, night, weekend, and holiday availability is required.Who You AreCustomer-focused with strong communication skillsOrganized and able to manage multiple inquiries simultaneouslyComfortable qualifying leads and supporting the sales processA relationship builder who collaborates well across departmentsDetail-oriented, proactive, and able to anticipate guest and operational needsWhat You Will DoRespond to event inquiries for Flying V large parties, private dining, and restaurant-based eventsConduct site visits and provide event walkthroughsPrepare proposals, contracts, and event details for bookingsMaintain clear communication with clients throughout planningCoordinate logistics, timelines, and special requests with Sales, M&E, and Flying V leadershipTrack incoming leads and maintain client records through CRM (Customer Relationship Management) systemsSupport event execution on-site during dinner service as neededAssist with reporting, forecasting, calendars, and sales administrationPartner with restaurant management to confirm menus, pricing, layouts, and availabilityMonitor local private-dining competitors to support strategyPerform administrative tasks including correspondence and schedulingOther duties as assignedYour Experience IncludesRequired:High School Diploma or equivalent1+ year of administrative, customer service, hospitality, or sales support experienceStrong communication and organizational skillsProficiency in Microsoft OfficeAbility to work evenings, weekends, and holidaysComfort in a fast-paced, guest-facing environmentPreferred:Hotel, restaurant, catering, or event sales experienceFamiliarity with CRM systems (Delphi, Opera, Salesforce, or similar)Experience preparing proposals or event documentsAssociate's or Bachelor's degree in Hospitality, Business, or related fieldPhysical RequirementsSitting for extended periodsOccasional standing/walking for site visits or event supportAbility to lift up to 25 lbs.This role does not supervise others but works closely with Flying V leadership, Sales & Marketing, Meetings & Events, and Operations teams.