Data Entry Clerk

2 weeks ago

LaGrange, United States iMPact Business Group Full time

Our client is a not-for-profit, community-based health system serving a northeast Indiana and northwest Ohio population of more than 1.3 million. With more than 15,000 co-workers, we're the region's largest employer. Our mission is to improve your health and inspire you to take steps to improve your well-being. We've been serving our communities since 1878. We were formed in 1995 and our heritage of care and compassion continues today with 14 hospitals and a network of primary care and specialty physicians.


Our client is looking for a Data Entry Clerk to support their Health Information Management (HIM) team.


This position is onsite.

  • Shift or schedule requirements: Weekends required: Shift will be Tuesday through Saturday, 8:00 am to 4:30 pm, however, training will be Monday-Friday same times.


The contract is for 13 weeks with the possibility of being extended or converted to a Direct Hire.

Equipment will be provided.

Position Summary:

  • Responsible for the preparation and importing of clinical documents into the electronic medical record through a software imaging application to ensure timely and accurate availability of information for treatment continuity.

  • Follows stringent processes to ensure quality scans and record development. These duties include: 1) Prepping - This includes sorting what needs to be in the record, removing staples, dividers, and paper clips, smoothing and separating pages, ensuring documents are in order;

  • Indexing - This places the documents into the proper patient record in the EMR and sorts by document type so that the information can be easily found;

  • Scanning - This includes the actual physical process of scanning the documents into the EMR making sure the quality of the document is legible and clean. It also involves that the equipment being used to scan is cleaned, rollers work and are maintained economically. At this stage, the EDMT verifies by initialing the paper document and then boxing the paper for 30 days in case of need;

  • Quality Review - This process is either performed by other co-workers or management based on a percentage of volume and determines that the work of prepping, indexing, and scanning was done accurately.

  • When errors are found, they are reported monthly within the respective areas, and re-education or actions are taken to improve the work function. The entire job function collectively allows for the transfer of data from a hard copy to a digital database in the patient's EMR.
  • The additional duties of the job include physical obtainment of paper from the nursing units and other ancillary departments, copying of documents that are too poor to scan as is, completion of QA daily, storage of scanned documents with purge of documents over 30 days stored, and shredding as needed to preserve space.
  • Equipment maintenance and troubleshooting are required by EDMT before placing a service call. Routine change of expendables (rollers) is expected.
  • Completion of daily productivity and progress logs is required.
  • Standard computer programs used in the department: Basic Microsoft applications (i.e. Word, Excel, Outlook, Teams), OnBase Unity, Epic

Must Have:

  • Proficiency in literacy and numeracy skills.
  • Good verbal, written, and computer communication skills.
  • Demonstrate the ability to be detail-oriented and perform tasks at a high rate of accuracy.
  • Be able to type at or above the rate of 25 wpm.
  • Be able to push or lift 30 lbs.
  • Demonstrate proficiency in using technology as an integral part of the work process.

Nice to Have:

  • Previous experience in a hospital Medical Records / Health Information Management Department or medical office.
  • Previous experience with a document imaging system.

Training:

  • Hired candidate will be sat with a mentor to learn the workflows in HIM medical records. May require travel to our other locations.

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