Legal Secretary

2 weeks ago

Sacramento, United States California Staffing Full time

Legal Secretary Medical Malpractice/Insurance DefenseWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service.Key Responsibilities:Provide strong litigation support in fast-paced medical malpractice and insurance defense casesDraft and format shells for pleadings, motions (especially Motions for Summary Judgment), discovery requests/responses, subpoenas, and correspondencePrepare Table of Contents/Table of Authorities for briefs and motionsManage electronic and paper file organization with meticulous attention to detailMaintain and organize large volumes of medical records, deposition transcripts, and exhibitsUse NetDocuments (firm's document management system) for filing, versioning, and retrievalTransition from WordPerfect to Microsoft Word (proficiency in both required during transition period)Proofread all documents with exceptional attention to grammar, punctuation, citation format, and overall accuracyCoordinate and schedule depositions, independent medical examinations (IMEs), expert witness meetings, and court reportersSchedule and confirm witnesses for hearings and trialsWork primarily from a shared task queue and prioritize assignments efficientlyAssist with pre-bill preparation and create billing shells using Cleo billing softwarePrepare trial binders, exhibit lists, and assist with trial preparation as neededAnswer phones, manage attorney calendars (light calendaring no heavy docketing required), and handle general administrative tasksRequired Experience & Skills:Minimum 35 years of legal secretary experience in medical malpractice and/or insurance defense litigation (required)Advanced proficiency in Microsoft Word (styles, track changes, TOC/TOA, redlining) and WordPerfectExperience with NetDocuments (or similar DMS) and Cleo billing software strongly preferredExceptional proofreading, grammar, and punctuation skills this is a critical requirementProven ability to create accurate shells for complex motions, particularly Motions for Summary JudgmentStrong organizational skills and ability to manage high-volume, detail-oriented work from a queueProfessional demeanor, excellent communication skills, and ability to work collaboratively with attorneys and staffAbility to thrive in a fast-paced environment with frequent deadlines

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