Manager

3 weeks ago

Madison, United States Promega Corporation Full time
Job Description OUR TEAM: This role is part of the administrative team that supports the Manufacturing Operations, IVD Operations, and Global Support and Services (GSS) organizations. Our team takes pride in providing professional executive support and delivering exceptional customer service to both internal and external partners. We work collaboratively across departments to ensure our operations run smoothly and efficiently. We work hard and focus on building strong relationships throughout the larger Promega organization. YOUR ROLE: In this role, you will lead the administrative functions for Manufacturing Operations, providing high-level executive support to the VP and senior managers. You‘ll oversee and mentor administrative staff, manage calendars, coordinate meetings, and handle confidential information with professionalism. Additionally, you will promote AI technologies to enhance efficiency, track budgets, manage travel logistics, and support the preparation of reports and presentations. You‘ll also coordinate events and ensure a safe, inclusive work environment that aligns with Promega‘s values and standards.

CORE DUTIES:

1. Oversee the daily administrative operations for Manufacturing Operations, ensuring smooth departmental function.

2. Supervise, mentor, and evaluate Operations administrative staff that report into this position. Coordinate training and team building opportunities for administrative team.

3. Provide comprehensive executive-level support to the VP and senior managers by efficiently managing requests and inquiries with the utmost professionalism and discretion. Ensure confidentiality is maintained at all times when handling sensitive files, records, and information.

4. Act as a liaison between the VP, senior managers, and internal/external contacts to coordinate meetings and communications.

5. Manage the VP and senior managers‘ calendars, ensuring prioritization of key meetings and preparation of relevant materials.

6. Promote and integrate AI technologies to improve efficiency, processes, and innovation within the department. Provide technical solutions to enhance operational efficiency as needed.

7. Prepare, edit, and distribute presentations, reports, and other documents as needed.

8. Coordinate meeting logistics, including agendas, note-taking, securing locations, reserving equipment, and arranging catering. Support large-scale meetings, conferences, and employee events with logistical coordination.

9. Support departmental events and employee recognition activities.

10. Coordinate travel arrangements for designated staff and visitors in alignment with Promega‘s hospitality standards, ensuring a seamless experience while maintaining a strong focus on cost-efficiency and adherence to budgetary guidelines.

11. Assist with customer support activities and manage customer-related product data and information.

12. Track budgets, route invoices, and reconcile and approve corporate credit card expenses. Review and approve expense reports and timesheets.

13. Provide backup for Operations administrative staff.

14. Demonstrate inclusion and be accountable for a safe workspace. Act with kindness, curiosity and respect for others.

15. Embrace and be open to incorporating Promega‘s six Emotional & Social Intelligence (ESI) core principles in daily work.

16. Understand and comply with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. Associate degree in an administrative field or equivalent experience with a minimum of 10 years‘ experience supporting and reporting to executive level personnel.

2. Excellent judgment and communications skills. Able to tailor approach to maximize likelihood of attaining desired outcome, while maintaining tact and confidentiality.

3. Strong supervisory, organizational and communication skills both written and oral and able to interact with all levels of management, and business associates.

4. Highly organized, detail oriented. Able to manage multiple issues concurrently, while dynamically reprioritizing.

5. Advanced computer/Microsoft Office skills. Willingness to learn and adapt to new AI tools is essential.

6. Ability to work independently as well as in group settings.

7. Ability to make decisions, as well as exercise regular judgment and discretion in daily and administrative tasks.


PREFERRED QUALIFICATIONS:

1. Knowledge of scientific and business terminology.

2. BA or BS degree.


PHYSICAL DEMANDS:

1. Ability to use a computer/Microsoft Office applications

2. Ability to use computer systems for extended periods.

3. Ability to move objects weighing up to 30 pounds.

4. Ability to travel occasionally for team or customer events (less than 10%).



At Promega, we value diversity and strive to create an inclusive workplace. We are proud to be an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

  • Manager

    1 week ago

    Madison, United States Waterway Carwash Full time

    Manager at Waterway Carwash summary: Waterway Carwash is seeking energetic leaders for its Manager Training and Development Program in the St. Louis area. This program offers hands-on experience in managing a business while working outdoors, focusing on customer service, team management, and operational excellence. Successful candidates will advance through...

  • Manager

    1 week ago

    Madison, United States Waterway Carwash Full time

    Manager at Waterway Carwash summary: Waterway Carwash is seeking energetic leaders for its Manager Training and Development Program in the St. Louis area. This program offers hands-on experience in managing a business while working outdoors, focusing on customer service, team management, and operational excellence. Successful candidates will advance through...

  • Manager

    1 week ago

    Madison, United States Waterway Carwash Full time

    Manager at Waterway Carwash summary: Waterway Carwash is seeking energetic leaders for its Manager Training and Development Program in the St. Louis area. This program offers hands-on experience in managing a business while working outdoors, focusing on customer service, team management, and operational excellence. Successful candidates will advance through...

  • Manager

    2 weeks ago

    Madison, United States Waterway Carwash Full time

    Overview: Waterway is hiring for its renowned Manager Training and Development Program in the St. Louis Area. You don't have to sit at a desk to earn good money and learn how to effectively manage and run a business. You can do that while being active and outdoors as a Manager at Waterway Carwash. Our Learn to Lead Manager Development Program teaches you...

  • Manager

    4 weeks ago

    Madison, United States Waterway Carwash Full time

    Overview:  Waterway is hiring for its renowned Manager Training and Development Program in the St. Louis Area. You don’t have to sit at a desk to earn good money and learn how to effectively manage and run a business. You can do that while being active and outdoors as a Manager at Waterway Carwash. Our Learn to Lead® Manager Development Program teaches...

  • Manager

    1 week ago

    Madison, United States Franklin Energy Services Full time

    As a combined organization, Franklin Energy and AM Conservation Group is undertaking what is perhaps the central challenge of our times - to help drive the transition to net-zero carbon economies while ensuring that no working families, businesses, or local communities are left behind. To do that, we are the utility industry‘s top provider of turn-key...

  • Manager

    3 weeks ago

    Madison, United States Avadian Credit Union Full time

    Apply Branch Experience Manager - Madison Madison, AL * Branch Experience Apply Job Type Full-time Description The Branch Experience...

  • Technical Manager

    4 months ago

    Madison, United States Intergraph Full time

    Job Description Hexagon is seeking a talented Technical Manager to join our multi-faceted team supporting the Public Safety Dispatch Portfolio across North America. The Technical Manager will oversee all technical aspects and resources to drive organizational growth and efficiency. The Technical Manager is a front-line role with delivery and...

  • Property Manager

    4 weeks ago

    Madison, United States BGSF Full time

    Job descriptionJob SummaryWe are seeking a dedicated and experienced Property Manager to oversee the daily operations of our property. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to manage multiple tasks effectively. The Property Manager will be responsible for ensuring that properties are...

  • Property Manager

    4 weeks ago

    Madison, United States BGSF Full time

    Job descriptionJob SummaryWe are seeking a dedicated and experienced Property Manager to oversee the daily operations of our property. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to manage multiple tasks effectively. The Property Manager will be responsible for ensuring that properties are...

  • General Manager

    1 week ago

    Madison, United States Locale Hospitality, Inc Full time

    Locale Hospitality, Inc. General Manager Madison, WI·Full time Company website Apply for General Manager As a pre-opening General Manager you will own the outcome everyday. This role will oversee the operational excellence of the property, the growth and satisfaction of onsite team members and the entire guest experience. We are looking for a passionate...

  • General Manager

    1 week ago

    Madison, United States Locale Hospitality, Inc Full time

    Locale Hospitality, Inc. General Manager Madison, WI·Full time Company website Apply for General Manager As a pre-opening General Manager you will own the outcome everyday. This role will oversee the operational excellence of the property, the growth and satisfaction of onsite team members and the entire guest experience. We are looking for a passionate...

  • Restaurant Manager

    1 month ago

    Madison, United States Gecko Hospitality Full time $45,000 - $65,000

    Restaurant ManagerAre you a dedicated and passionate restaurant professional who always strives to exceed expectations? We are currently seeking a Restaurant Manager for our location in Middleton. At our casual establishment, we never compromise on quality, starting from sourcing the best ingredients to preparing each meal with care. With our small-town...

  • Account Manager

    1 month ago

    Madison, United States First MainStreet Insurance, L.C. Full time

    POSITION TITLE: Account Manager DATE: January 2024 REPORTS TO: Operations Department CLASSIFICATION: Exempt EEO CLASSIFICATION: Professionals POSITION SUMMARY: An Account Manager is responsible for maintaining relationships with our valued clients by helping them with their insurance protection needs. An Account Manager will manage a portfolio of accounts,...

  • Project Manager

    3 months ago

    Madison, United States McShane Construction Company Full time

    DescriptionWe have an opportunity for an experienced Project Manager to work in a team environment to manage all aspects of construction for ground-up multi-family, and/or commercial projects. The Project Manager is responsible for the successful delivery of the project by managing contract administration, estimating, scheduling, cost management, safety, and...

  • Project Manager

    3 months ago

    Madison, United States McShane Construction Company Full time

    Description We have an opportunity for an experienced Project Manager to work in a team environment to manage all aspects of construction for ground-up multi-family, and/or commercial projects. The Project Manager is responsible for the successful delivery of the project by managing contract administration, estimating, scheduling, cost management, safety,...

  • Project Manager

    3 months ago

    Madison, United States Spectrum Solutions, Inc. Full time

    Project Manager will oversee projects from bidding to execution and closeout. Projects will have an emphasis on Building Automation System installation. The ideal candidate will have experience managing field installation of BAS systems and overall project management of same. Project Manager position plans, leads, and coordinates all activities associated...

  • Account Manager

    2 months ago

    Madison, United States First MainStreet Insurance, L.C. Full time

    POSITION TITLE: Account Manager DATE: January 2024 REPORTS TO: Operations Department CLASSIFICATION: Exempt EEO CLASSIFICATION: Professionals POSITION SUMMARY: An Account Manager is responsible for maintaining relationships with our valued clients by helping them with their insurance protection needs. An Account Manager will manage a portfolio of...

  • Account Manager

    2 months ago

    Madison, United States First MainStreet Insurance, L.C. Full time

    Job DescriptionJob DescriptionPOSITION TITLE: Account Manager DATE: January 2024 REPORTS TO: Operations Department CLASSIFICATION: Exempt EEO CLASSIFICATION: ProfessionalsPOSITION SUMMARY:An Account Manager is responsible for maintaining relationships with our valued clients by helping them with their insurance protection needs. An Account Manager will...

  • Account Manager

    3 weeks ago

    Madison, United States First MainStreet Insurance, L.C. Full time

    Job DescriptionJob DescriptionPOSITION TITLE: Account Manager DATE: January 2024 REPORTS TO: Operations Department CLASSIFICATION: Exempt EEO CLASSIFICATION: ProfessionalsPOSITION SUMMARY:An Account Manager is responsible for maintaining relationships with our valued clients by helping them with their insurance protection needs. An Account Manager will...