Secretary (OA)

Summary

This position is located in the Pathology and Laboratory Medicine Services of the VA Medical Center in Boise, Idaho.

Duties

** *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Employee will be assigned to Pathology and Laboratory Medicine Services, VA Medical Center, Boise, Idaho, providing administrative and support functions to the service.

Duties may include, but not be limited to the following: Receives calls, greets visitors, and directs to supervisor or other staff members only those contacts needing their attention or action. Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments. Composes correspondence on administrative support or clerical functions of the office. Places necessary orders for PALMS Office supplies through Veteran's Imaging Products. Schedules autopsies and transport of remains to and from autopsy site. Gathers medical center death and autopsy data and prepares monthly autopsy reports for VA central office. Coordinates coverage by on-call pathologist during Chief's absence, as requested. Researches and resolves pathology reporting issues and problems. Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties.
Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department. Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas. May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer. Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder. Work Schedule: Monday through Friday, 8:00am - 4:30 pm
Recruitment & Relocation Incentives: Not Authorized
Telework: Not Authorized
Financial Disclosure Report: Not Required

---