Court Reporter

Job Overview:

This is highly responsible technical and clerical work. Duties include attending sittings of court, capturing a verbatim record of court proceedings using computerized recording equipment, and preparing and distributing transcripts in accordance with rules of court, state statutes, and policies. The court reporter exercises considerable independent judgment in all aspects of job performance. Work is reviewed and evaluated by the judge or court administrator.

Job Duties: Any one position may not include all the duties listed, nor do the examples cover all the duties that may be performed.)

Pursuant to Montana Code Annotated 3-5-603, solely responsible for capturing and preserving a verbatim record of court proceedings using computerized recording equipment. Set up equipment, conduct sound check, monitor operation of and dismantle recording equipment in courtroom. Maintain a complete record of all verbal communications and, to the extent necessary to provide an intelligible record, non-verbal incidents. Create log notes related to the proceedings, which would include but not be limited to, identifying participants by name, marking and identifying exhibits, noting any "off the record" discussions allowed, objections, bench or sidebar conferences, motions, rulings, jury instructions, and types of testimony. Remind parties, as necessary, to speak clearly and one at a time to ensure the integrity of a verbatim record. During proceedings, upon request of the judge or litigants, locate and play back portions of proceedings. Maintain a high level of concentration and attentiveness throughout all court proceedings, regardless of disruptions and other unpredictable and adverse conditions. Utilize computer equipment and software for preparation of transcripts and court orders. Maintain accurate and complete files and records including log notes, computer disks, exhibit lists, witness lists, court calendars, certified transcripts, and other materials for archiving. Transcribe, proofread, certify, and distribute official transcripts and related documents upon request by transcribing court proceedings from audio recordings and detailed log notes within specified timelines; may utilize a transcriptionist or proofreader at the cost of the court reporter. Search court record upon request of the judge and other court staff. Archive audio and associated files pursuant to Judicial Branch policy. Provide court reporter coverage for other judges within assigned district and other judges sitting on proceedings held in assigned district. May provide administrative support to judge; receives and screens visitors, calls and messages; transcribes dictated court documents and correspondence; prepares claims for payment; maintains a filing system. Communicate with litigants and the public regarding requests for official transcripts. May perform bailiff functions for jury trials.

Knowledge, Abilities and Skills:

Thorough knowledge of trial and appellate court procedures, established precedent, rulings, and decisions relating to court reporter obligations and responsibilities. Knowledge of English grammar, punctuation, and spelling. Knowledge of legal, medical, and technical terminology and legal concepts. Knowledge of current provisions affecting court reporting in Montana Code Annotated, Rules of Court, and court policy. Knowledge of computerized recording equipment and use. Knowledge of modern office practices, procedures, and equipment. Knowledge of computer hardware and software, which may include word processing, spreadsheet, and database software. Knowledge of legal research materials. Ability to set up computerized recording equipment, including proper connection of microphones and cables to obtain voice separation and a high-quality audio recording. Ability to simultaneously monitor court proceedings and write clear, detailed log notes for extended periods of time. Ability to listen and concentrate for extended periods of time. Ability to exercise tact, patience, and impartiality during all court proceedings, without regard to disruption and adverse and stressful conditions. Ability to accurately transcribe audio tapes within express appellate timelines and reasonable timelines in non-appellate instances. Ability to exercise independent judgment. Ability to prepare complex documentation and forms related to appellate transcripts. Ability to coordinate, prioritize, and organize workload to meet transcript production guidelines, including negotiating terms of transcript production when applicable. Ability to interpret, explain, and apply laws, rules, policies, and procedures pertaining to the functions of a court reporter. Ability to establish and maintain good working relationships with agencies and individuals in the court system and with attorneys, litigants, and the public. Ability to understand and carry out complex or ambiguous verbal and written instructions and execute tasks promptly. Ability to recognize and maintain the need for confidentiality. Ability to communicate clearly and concisely, both orally and in writing, with a diverse group of people. Ability to always maintain professional appearance and demeanor. Ability to be flexible regarding assignments, which may include travel and transporting equipment.

Working Conditions:

Work is performed primarily in a courtroom, hearing room, conference room, judge’s chambers, and in an office setting. May include travel assignments.

Court reporters may retain transcript income pursuant to 3-5-604 MCA.

Physical Demands:

Work requires the ability to listen attentively, concentrate, sit and operate computerized recording equipment for extended periods of time, work under stressful situations during intense court proceedings and lifting and transporting recording equipment to various locations both within and out of the courthouse to which assigned.

Licensure and Certification Requirements:

Notary public certification may be required for some positions.

Possession of a valid Montana driver’s license; proof of insurance if using a personal vehicle on State business.

Minimum Qualifications (Education and Experience):

Graduation from high school supplemented by coursework in secretarial sciences or paralegal training and experience in a legal or court office. Must have the ability to operate a computerized recording system, troubleshoot problems as they occur, and quickly develop solutions. An understanding of court procedures is also required. Excellent typing skills and the ability to produce transcripts is required. At least three years of high-level clerical work working with various computer software programs. Experience with computerized recording equipment is preferred.

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