Secretary (OA)

Summary

This position is located in the Facilities Management Service at VA Beckley Health Care System - Beckley VA Medical Center in Beckley, WV. The Secretary (OA) serves as the secretary for the Facilities Management Service Line (FMSL) Chief with the responsibility of providing or obtaining a variety of administrative support services essential to the operation of the service line.

Duties

** *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities include but not limited to: Preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes documents prepared by others which may include technical terminology Reviewing and processing incoming and outgoing correspondence, materials, publications, regulations, and directives Receiving telephone calls, greets visitors, and ascertains the nature of the calls or visits Maintaining supervisor's calendar, coordinating meeting arrangements, and scheduling meetings and conferences Establishing, updating, and maintaining office procedures and records of various types that may be needed or will assist in the efficient operation of the office Making travel arrangements, such as scheduling transportation, and preparing travel requests based on general travel intentions, known preferences of traveler, and in accordance with appropriate travel regulations Using a variety of software to create, format, modify, edit, and print letters, reports, memos, and other textual documents Serving as the official timekeeper for approximately 100 employees of the Maintenance and Operations Team, Biomedical Engineering Team, Sanitation and Linen Team, Projects Team and Engineering Business Office Serving as Records Liaison Officer for Facilities Management Service Line Attending training on clerical and administrative procedures for timekeeping, record keeping and completion of forms Converting and tracking 2237 requests initiated by staff members and notifies approving officials when ready for signature Performing other directly related duties as assigned Work Schedule: Monday to Friday; 08:00 . to 04:30 .
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI) : Not Approved
Financial Disclosure Report: Not Required

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