D6 Office

JOBSUMMARY: Undersupervision,provides professionallevelcategorysupportin a varietyof

procurementactivities. Provides assistancein on‐goingcategoryandvendorperformance management.

JOB SPECIFIC DUTIES: Coordinates procurementoperationsfora department/unit.Developsbid

packages, initiates and manages bid processaccordingto establishedprocedures,professionalstandards,and award orders. Managesbid challengesaccordingto procedures established by DOAS and employingagency. Interviews vendors to obtaininformationconcerningproducts, price, delivery, and paymentterms.Establishes and maintains maintenance,lease, service and other contracts.Researches andevaluates new supplies andequipment,and reviews bidproposals fromvendors and awards orders.

Performs generalclerical/secretarialduties to assist in office operations.

MINIMUM QUALIFICATIONS

The selected candidatemustmeet theadvertisedminimum qualifications toinclude State EntryQualifications aswellasAgency SpecificMinimum Qualifications.

STATE ENTRY QUALIFICATIONS:

·Associate's degree in business administration, publicadministration or a directlyrelatedfieldfroman accredited college oruniversity

·OR Two yearsof experience in apurchasingenvironmentprovidingsupportincollectingbids,completingprocurementdocuments andrelated functions.

·Note:Some positions may requirecertification.

·Note:Anequivalentcombination of educationandjobspecific experiencethatprovided theknowledge, experience andcompetenciesrequired to successfullyperformthejobatthelevel

listed may be substituted on a year‐over‐yearbasis.

AGENCYMINIMUMQUALIFICATIONS:

·Possessesexperienceina supportcapacity(ie. preparation/submissionof electronic requisitions;managementof purchase ordersrelatedto inventorycontrol/verification goods/services arereceived/renderedincorrectquantities/prices; purchasingcard transaction approvalinTeamWorks orsimilar program) within a purchasingenvironment.

·Possessesexperience performing mathematicalcalculations.

·Experience usingcomputer word processing, spreadsheet,and/or database programs in theMicrosoftOfficeSuite.

·Understands andinterpretswritten material,includingrules, regulations, instructions, reports,charts, graphs, and tables.

·Applies whatis learnedfromwritten materialto specific situations.

·Demonstratesthe abilitytoresearch, gather, organize and analyze technicaldata.

·Possessesthe abilitytoresolve ormediate purchasingproblems.

·Possessesthe abilityto workindependentlywith assigned purchasingprojects.

·Demonstratesthe abilitytouse purchasingsoftwaretoprepareand maintain purchase orders.

·Abilitytoreview forms todetermine thatstandards and specificationsare met.

·Abilityto evaluate andmonitorcontractperformance to ensure compliance with contractualobligations andto determine needfor changes.

·Abilityto preparepurchaseorders, solicitbusinessproposals and reviewrequisitions for goodsand service.

·Abilityto assist inthedevelopmentofstandard specifications.

·Abilityto maintainandreviews computerized, ormanualrecords of items purchased, costs,delivery, productperformance, and inventories.

·Abilitytoresearch andevaluatesuppliersbased on price, quality, selection,service, supportandthe supplier's reputation and history.

·Committed to providingqualitycustomerservice.

·Demonstrates good communication skills withtheabilityto express ideasandfacts toindividualsor groupseffectively.

·Uses correctEnglish grammar, punctuation, and spellingto communicatefacts,ideas, andmessages in a succinctandorganized manner.

·Produces writteninformation thatis appropriate for the intended audience.

·Displays a high standard of ethicalconduct

·Possess the abilityto makesound and well-informed decisions.

·Knowledge oforganizationand functions.

·Possessesstronginterpersonalskills.

·Abilitytorecognize opportunities toaidintheachievementof departmentgoals and objectives.Possessesthe abilitytoadaptworkmethods in response to new information, changingconditionsor unexpectedobstacles.

·Abilityto adapttochange inworkassignments andpriorities.

·Mustbe self-motivated andresults oriented.

·Abilityto performmarketresearchto assist in developingbid specifications.

·Abilityto conductpre-bid conferences/meetings.

AGENCYPREFERREDQUALIFICATIONS:

·Three years of experiencein a supportcapacity(ie. preparation/submission ofelectronicrequisitions;creating/issuingpurchaseorders;managementof purchase orders relatedtoinventorycontrol/verification goods/services arereceived/rendered incorrectquantities/prices;purchasingcardtransactionapprovalinTeamWorks orsimilar program) within apurchasingenvironment.

·Possession andprofessionalapplicationof the GeorgiaCertified PurchasingAssociate(GCPA)certification.

·Experience in a governmentalprocurementsetting.

·Experience usingPeopleSoftFinancialsand/or or equivalentprocurementsoftware.

·Experience with electronicbiddingprocesses.

·Experience usingtheTeamGeorgia Marketplace (TGM)system.

IMPORTANT INFORMATIONFOR ALL GDOT JOBS

Theinterviewisjustonepartoftheoverallselectionprocessandisnottheonlycriteriausedtomakethefinalselection.Inadditiontotheinterview,thefinalselectionisbasedontheapplicant’s workhistoryandperformance(documentedinHRand/orOfficefiles),PeopleSoft/employeestatus(i.e.rehirecode),

employeeperformancereviews,personnelfilereview(HR&OfficeFiles),criminalbackgroundcheck,employmentreferencechecks(includingreferencesandcommendationsfromManagersandotherrelevantdocumentation)and,forsupervisorypositions,demonstratedleadershipskillsbasedonpastandcurrentworkhistorywillbe considered.

Good EmploymentStanding:

THISIS ANINTERNALAND EXTERNALJOBANNOUNCEMENT

THISIS ANUNCLASSIFIED POSITION.

THE SELECTED APPLICANTFOR THE POSITION WILL BE SUBJECT TOA REFERENCECHECKANDCRIMINALBACKGROUND CHECK, WHERE APPLICABLE

UPON PROMOTION, THE SELECTEDCANDIDATEWILL RECEIVE 10% orTHE GDOTJOBSPECIFIC MINIMUM SALARY, WHICHEVERISGREATER.

THEGEORGIADEPARTMENTOFTRANSPORTATIONISANEQUALOPPORTUNITYEMPLOYER

Associate degree in accounting or business, or a directly related field from an accredited college or university; or Technical diploma in accounting or business and one (1) year job-related experience ina procurement environment; or High School diploma/GED and two (2) years of job-related experience in a procurement environment; or One year of experience at the lower level Procurement Agent Trainee (FEP019) or Procurement Technician (FET112) or equivalent position. Note: Some positionsrequireGeorgiaProcurementManualarea- specific certification(s).