Management Assistant
2 weeks ago
Summary
This position is located at the Illiana Veterans Affairs Health Care System, 1900 E Main St. Danville, IL, 61832 and is organizationally aligned to the Pathology and Laboratory Medicine Product Line (PLM). The primary purpose of this position is to perform administrative and management assistance level support to the Laboratory Manager.
Duties
This position serves as the Management Assistant and assists with technical matters concerning budget support, Fund Control Point (FCP), maintenance, and reconciliation.Major Duties: Assists with technical matters concerning budget support, fund control point (FCP), and maintenance. Reconciles with appropriate personnel pertaining to resolving problems and discrepancies due to changes during the procurement process. Prepares various summaries that concern recurring and non-recurring budget requests. Prepares purchase orders and verifies accuracy of all invoices. Maintains budget planning responsibility, scheduling and administrative tasks. Functions as a Level 1 Contracting Officer Representative (COR) for the Pathology and Laboratory Medicine Product Line Provides administrative and management support and assistance for coordination with other VISN 12 Southern Tier Facilities. Provides administrative and management support specific to Anatomic Pathology case review and support. Schedules and coordinates all appointments as needed for the PLM. Routes all incoming station memoranda and professional service memoranda to appropriate areas. Provides management assistance to Laboratory and Medical Center-wide councils, committees, and meetings. Maintains daily records and reporting mechanisms for the service line regarding quality reviews, performance efficiency, and patient transfusion effectiveness. Coordinates administrative routing of clinical case reviews. Utilizes word processing, database, spreadsheets and graphics presentation applications. Designs and develops spreadsheet format and retrieval mechanisms for required data management reports. Serves as Laboratory Quality Assurance coordinator and reviews and maintains Laboratory Quality Assurance data. Time keeping responsibilities; GovTa, FMLA tracking, schedule entry and leave entry. Serves as the primary end-user for entering Manger Self- Service Requests (MSS). Initiates all personnel actions for staff. Verifies certification and boarding status for professional staff. Coordinates PLM employees' mandatory training requirements. Maintains employee CTOP folders with current information. Oversees the disposal and transfer of records as appropriate. Performs other duties as assigned. Work Schedule: Full-time; Monday through Friday; 8:00am to 4:30pm; Day Tour
Telework: Not available
Remote/Virtual: This is not a remote/virtual position.
Position Description/PD#: Management Assistant / PD21103A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not Required
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