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Operations Specialist

2 months ago

Arlington, United States Seneca Holdings Full time

Great Hill Solutions is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is the federal government contracting business wholly owned by the Seneca Nation. SNG meets mission-critical needs of federal civilian, defense, and intelligence community customers across a variety of domains. The SNG portfolio receives shared services support from its parent company Seneca Holdings and is comprised of multiple companies that participate in the Small Business Administration 8(a) program. To learn more visit www.senecanationgroup.com and follow us on LinkedIn.

The Seneca Nation Group companies offer competitive compensation and a strong benefits package including comprehensive medical and dental care, matching 401K, paid time off, flexible spending accounts, disability coverage, and other benefits that help provide financial protection for you and your family. We pride ourselves on our collaborative work environment and culture which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill is seeking a Budget Operations Specialist. The objective of this work is to provide overall financial management and timely action on processing of program funding documents for the Ministry of Defense Advisor (MoDA) Program. This position provides administrative, and financial support for the MoDA Program Management Office (PMO), to the Defense Security Cooperation Agency (DSCA) under the Defense Security Cooperation Services (DSCS). It is the role of the Budget Operations Specialist to review and process financial documents in a prompt manner and to support he MoDA Program office staff and their related needs. This position is remote, although periodic attendance on-site may be required.

The Budget Operations Specialist shall provide services for Defense Security Cooperation Agency (DSCA)/Defense Security Cooperation Services (DSCS) Ministry of Defense Advisor (MoDA) Program Management Office (PMO) for all Title 10, Section 332 a advisor - candidate planning, coordination, policy inputs for the preparation, deployment, and redeployment of advisors. At the direction of USG leadership, team members shall create and support any necessary changes to the MoDA program.

MoDA was designed to leverage the subject matter expertise of the DoD civilian workforce in addressing partner ministerial development objectives and to provide these civilians with cultural, operational, and advisory training necessary to ensure that the advisory effort is appropriate and effective.

This position shall utilize the government‘s financial management system (Defense Agency Initiative (DAI)) as well as external reports from vendors (e.g., contract support, DoD financial management offices, Treasury, Department of State, and other government entities), U.S. Embassies worldwide, Joint Travel Regulations (JTR) and other entities to help maintain accurate, detailed accounting of program funding expenses.

Roles and Responsibilities include, but are not limited to:

  • Track program cost by Significant Security Cooperation Initiative lines of effort by advisor/country, embassy costs, reimbursements, travel costs, household goods storage/shipping, and other costs as required to support the advisor.
  • Communicate, assist, and coordinate daily with stakeholders and the MoDA Finance Team on any changes or updates in document generation and approval status.
  • Track and archive financial documents produced by contractors, U.S. Government personnel, and/or host nation personnel utilizing a program shared drive or other various software applications where the Government will provide access to the files. These documents are to include executed task orders and associated documents containing Controlled Unclassified Information (CUI).
  • Provide reports highlighting accounts containing noticeable errors and coordinate and reconcile these accounts.
  • Conduct a cost analysis utilizing Microsoft and other agency financial applications (DAI), with knowledge in utilizing pivot tables and functions to develop a trend analysis report for USG leadership to make business decisions through historical, current, and projected data.
  • Support the development of products, analysis, and reporting in support of regular DSCA-required financial and budget cycle activities, to include monthly plans, budget submissions, etc.
  • Assist in the development of an annual Monthly Operating Plan that is required to be submitted at the beginning of each fiscal year.
  • Assist and coordinate the development of Budget Estimate Submission and prepare documentations and data with the lead.
  • Support other DSCA-specific reports and activities as required, such as Dormant Account Review - Quarterly (DAR-Q), Unmatched Disbursements (UMDs), Foreign Assistance reporting (FA.gov).
  • Coordination with US Embassy finance staff for Purchase Requests and funding memos
  • Manage Defense Travel System (DTS) budget oversight with government leads while also managing DTS funding updates and lines of accounts.

Basic Qualifications:

  • Must have 5 years of experience developing Military Interdepartmental Purchase Requests (MIPRs), Purchase Requests (PRs) and other standard funding documentation created in financial software programs.
  • Minimum 3 years working knowledge of current DoD financial database systems.
  • Demonstrated ability to pull funding reports and analyze data.
  • Bachelor‘s degree is desired, but DoD financial management experience may substitute.
  • Collaborative team member with the ability to initiate tasks with little oversight. Must possess the ability to coordinate across many DoD and non-DoD agencies in order to complete payment actions.
  • Possess strong communication and interpersonal skills and work effectively in a team operational environment.
  • Be detail-oriented, with the ability to coordinate multiple lines of effort across all projects
  • Demonstrate effective time management and organization skills to synchronize planning schedules for multiple projects.
  • Knowledge and ability to operate Windows based programs including MS Teams 365, Outlook, Microsoft (MS) Word, Excel, and PowerPoint (PPT).

Desired Skills:

  • Knowledge of Microsoft Teams and OneNote.
  • Experience or familiarity working with military or government agencies.
  • Knowledge of Confluence
  • Knowledge of Security Cooperations, and the Significant Security Cooperation Initiative funding cycle for International Security Cooperation Programs (ISCP)
  • Self-starter who takes initiatives on projects, as assigned. Works well both in teams and independently.

Diversity, Equity & Inclusion Statement:

The Seneca Holdings family of companies is committed to building an inclusive work environment that encourages, supports, and celebrates the diversity of our employees. We recognize that an inclusive corporate culture improves how we support our customers and also improves the collective impact we can make in our communities.

Equal Opportunity Statement:

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.