Clerk III

Job Description:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.

The Clerk III (Quality Management) performs Administrative Support for managing the daily workflow for the Director of Quality Management; monitors and assists with time management, performance evaluations, performance plans, training QM staff and Medical Transcriptionists, Auditing, maintain calendars, databases/logs, coordinated appointments for executive leadership/ taking records of assembling and organizing materials used by the supervisor in completing work assignments. Assists supervisor in other assignments as requested.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job Functions:
Serves as administrative support for QM Director with accuracy and timeliness for completion of assigned tasks.
Assists with time management including questions or problems with entering time for Quality Management, Medical Transcription staff and Medical Staff. Monitors and assists with the timely completion of Performance Plans and Performance Evaluations for QM, IC, Medical Staff and Medical Transcriptionists to ensure there are no errors or delinquencies in a timely manner.
Maintains accurate logs, databases, calendars, rosters pertaining to Quality Department. This may include Life Gift, Restraint & Seclusion, etc.
Completes auditing as assigned such as DIR, Assessment Audits, and any other audits that pertain to the need of the department.
Maintains department and public files (hard copy and electronic folders and documents) assigned to Quality Management.
Maintains current required training as posted on the monthly report on time and without delinquency.
Takes minutes for committees assigned and completes documentation accurately and in a timely manner.
Serves as backup for ordering supplies, special purchases and upkeep for the Quality Management department.
Facilitates training and assignments of students for rotations at BSSH and ensures return of BSSH property at completion of rotation. Requests evaluation of rotation.
Employee actively participates and/or serves in a supporting role to meet the agency’s obligations to disaster response and/or recovery of Continuity of Operations (COOP) activation. Is familiar with and responds to BSSH Emergency Operations Procedures and continuity of services for patients. Keeps emergency information in Access HR current and accurate.
Completes all hiring paperwork as necessary. Sets up applicant for interviews with the selection board and all other related duties.
Completes all other tasks as assigned.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation Knowledge Skills Abilities:
Knowledge of business or program terminology, office procedures, spelling, punctuation, grammar, and arithmetic; of records administration and maintenance techniques and procedures; and of state purchasing policies and procedures.
Skill in using a personal computer, office equipment, and proficient working knowledge of Microsoft Word and Excel programs.
Ability to make arithmetic computations; to prepare and maintain detailed records, files, and reports/ to maintain inventory management of department property and office supplies; and to maintain files.
Ability to make independent judgment with limited information.
Ability to pro-actively anticipate needs of supervisor and department.

---