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Deputy Clerk I

4 months ago

Decatur, United States DeKalb County Full time

Salary Range (17.00/hr. - $25.88/ Non-Exempt

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs customer service functions by telephone, by mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints; and initiates problem resolution.

Reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules.

Processes daily case files; receives daily cases; creates permanent files; assigns to appropriate judges; documents assignments in shared spreadsheet; distributes file copies; and stamps/dockets new paperwork. 

Performs data entry in specialized program applications; scans, indexes and records court case information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.

Responds to court orders, deeds, citations, and other relevant documents regarding the court system; files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in an assigned records room.

Issues warrants and/or subpoenas; dockets cases; schedules court dates; and signs documents as Deputy Clerk of the Court as required.

Minimum Qualifications:
High school diploma or GED required; one year of customer service, administrative and/or recordkeeping experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.


Specific License or Certification Required: May be required to possess and maintain affirmation 
as a sworn Deputy Clerk of the Court and Notary Public Certification; and according to area of 
assignment, may be required to possess and maintain a valid Georgia driver’s license.