Clerk III

Job Description:
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.

The Clerk III reports state hospital systems business operations office and provides cashier, administrative, and financial support services. The Clerk III routinely performs advanced (senior-level) clerical and financial work for the financial office performing cashier and mail processing. This position is also responsible for the coordinating of clerical activities including requesting materials and office supplies, handling and transporting facility documents or mail and maintaining accurate financial files related to the billing of cost for services to hospital system patients across the state.

The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Responsible for receiving, sorting, date stamping, and distributing all cash and supporting documentation sent and received in the cashier’s office.

Receiving, distributing, filing, and storing of completed deposit records and cash disbursement records for the hospital patients.

Assist in maintaining the storage, tracking log, and of cash transactions in the cashier database, producing daily reports of previous days transactions to the facilities and appropriate administrative personnel.

Prepares or gathers daily receipts and daily bank deposits.

Other duties as assigned include but are not limited to administration, business, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.

Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.

Ability to prepare and maintain records, files, and reports; to transfer electronic records from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.

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