Inventory and Store Spec IV

2 months ago

Big Spring, United States Texas Department of Aging & Disability Services Full time
Job Description:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.

The Property Manager/Facility Inventory Coordinator performs advanced (senior-level) inventory work, including reviewing operations for compliance with established asset management procedures, security requirements, loss prevention controls, and procedures. Serves as the HHSC Facility Inventory Coordinator. Manages all numbered property and fixed assets held by the facility. Moves furniture and equipment as needed to meet the needs of the facility. Coordinates office/building moves. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions:
Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Coordinates warehouse operations for the state hospital in accordance with HHSC policy. Distributes all numbered and un-numbered furniture and equipment. Maintains inventory levels for: patient mattresses, beds, dayroom furniture, dining room furniture, office chairs, conference room chairs, office desks, filing cabinets, and other related furniture and equipment. Orders furniture and equipment as needed for the needs of the facility. Delivers furniture and equipment timely, safely, and free of damage, with minimal disruption to occupants. Ensures storage areas are maintained in a neat and organized fashion and adheres to good safety principles.

Receives the delivery of inventory to the warehouse to include furniture for patients and staff, supplies, equipment; and assists with loading and unloading of merchandise. Ensures and plans for arrangement and rotation of inventory to prevent spoilage, deterioration, and obsolescence to ensure quality and availability of warehouse stock.

Coordinates all inventory moves, as requested by Hospital administration, which involves establishing or closing treatment units without disruptions to occupants and keeping inventory free of damage by carefully protecting it while moving.

Assists with conducting classes and completing on the job training (OJT) of staff regarding physical inventory, and the use of handheld electronical and mechanical devices. Complies with all established safety rules, regulations, and procedures.

Coordinates annual physical inventory of all numbered property owned by the facility, in accordance with HHSC policy. Prepares reports, reconciles inventory records, and resolves inventory reporting discrepancies.

Records all property transactions into the CAPPS Financial system. Reconciles CAPPS Financial system reports to manual list.

Coordinates the disposal of surplus or salvaged property, following HHSC requirements. After learning through notification or discovery processes, items are identified and submitted to the financial officer for approval to dispose by returning product to the vendor, donating to a local charity, and/or placing in the proper disposal container.

While performing warehouse duties, opportunities for improvement are identified and recommendations are made to revise property management procedures, policies, and controls.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
Knowledge of inventory record keeping

Knowledge of customer service

Knowledge of standard business practices

Knowledge of cost management practices

Skills in the use of a computer and applicable software

Ability to transfer property from one location to another

Ability to review storage operations for compliance

Ability to follow prescribed inventory control standards

Ability to communicate effectively

Ability to lift heavy objects

Ability to operate motor vehicles

Ability to use basic tools

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