IT Portfolio Manager

The Oregon Liquor and Cannabis Commission (OLCC) is recruiting for a permanent, full-time IT Portfolio Manager (Information Systems Specialist 8) in our Information Services Division.

The IT Portfolio Manager is responsible for overseeing and coordinating the organization's IT portfolio of projects, ensuring that IT projects align with business goals and priorities. This role involves strategic planning, resource evaluation, project prioritization, and performance monitoring to ensure the successful execution of IT initiatives. The IT Portfolio Manager plays a crucial role in optimizing IT investments and ensuring that projects are delivered on time and within budget. This position coordinates with agency management, staff or administrative contacts, vendors and other state agencies to understand, develop, manage, revise and communicate business processes, requirements, specifications and the impact of changes therein to agency employees, government partners, and private sector businesses licensed by the Commission in the Cannabis, Alcohol, and Distilled Spirits industries. Coordinates and oversees the development, management, impact analysis and communication of changes in program and agency system business processes, requirements and specifications due to underlying changes in law, rule, policy or procedure. The position also assists in developing, maintaining and meeting project management timelines.

Who are we?

The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state's Liquor Control Act and regulating the production, processing, and sale of recreational marijuana in Oregon through the Control, Regulation and Taxation of Marijuana and Industrial Hemp Act.

The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC distributed more than $600.4 million in the last two years to Oregon’s General Fund, Cities, Counties, and Drug/Alcohol Abuse Programs. This money helps fund essential services such as schools, police, and healthcare for Oregonians.

The Distilled Spirits Program oversees the distribution and sale of distilled spirits in the state. The Distilled Spirits division centrally purchases, warehouses, and distributes distilled spirits to Oregon’s independently operated liquor stores. OLCC’s Public Safety Program licenses and regulates businesses in the alcohol industry such as manufacturers, wholesalers, bars, restaurants, grocery, and convenience stores.

The Recreational Marijuana Program is exclusively authorized to make recreational marijuana available to consumers and licensed businesses through retail marijuana stores. The program also tracks the growing, transporting, processing, and selling of recreational marijuana products. The Public Safety Program is responsible for licensing and regulating the operation of the recreational marijuana industry in Oregon.

The following list represents the general responsibilities of the IT Portfolio Manager.

• Develop and maintain a strategic IT portfolio plan that aligns with the organization's business goals and objectives over the next several years.

• Develop a long-term vision for the IT portfolio, outlining how IT initiatives will provide inter-governmental and multiplatform functionality across heterogeneous project teams.

• Lead integration of multiple systems from different divisions and multiple organizations.

• Monitor and coordinate individual work tasks, schedules, and project budgets across the portfolio.

• Identify cost-saving opportunities, such as renegotiating vendor contracts or adopting more efficient technologies and make recommendations for their adjustment or removal.

• Continuously refine the IT portfolio management process to incorporate best practices, streamline workflows, and enhance efficiency.

• Use benchmarking data to make informed recommendations for improvements and innovations within the IT portfolio management process.

• Project management in maintaining scope, budget, schedule and priority impact for gap fill or mitigation activities.

• Coordinates with internal program staff to ensure project management timelines are reasonable and to promote the efficient and effective management of state systems.

• Resolve issues impacting project schedule. Represent issues and recommended options that require escalation to executive leadership for resolution.

• Establish metrics to monitor the progress and success of individual projects within the portfolio.

• Prepare and deliver regular reports and presentations to senior management and stakeholders on the status of the IT portfolio, including project status, resource utilization, and financial performance.

• Ensure that IT projects within the portfolio adhere to governance, compliance, and security standards and policies.

What do you need to qualify? Minimum Qualifications: 

Seven (7) years of information systems experience in Information Technology Project Management

OR

An Associate's degree or higher in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field;

AND

5 years of information systems experience in Project Management

OR

A Bachelor's degree in Information Technology, Computer Science, or related field

AND

three (3) years of information systems experience in Project Management

OR

A Master's degree in Information Technology, Computer Science, or related field

AND

one (1) year of information systems experience in Project Management.

What we are looking for (Desired Attributes):

• Strong skills in interpersonal relationships, verbal and written communication, business management, business ethics, meeting facilitation, conflict management, and project management.

• Strong leadership skills and ability to establish and maintain effective working relationships with superiors, subordinates, peers and other agencies and the public.

• Familiarity with PMBOK/BABOK (Project Management certification preferred)

• Excellent writing and editing skills, (composition, grammar, punctuation, and spelling) as well as effective communication (listening and oral presentation) skills.

• Ability to explain complex technical issues to non-technical customers.

• Strong planning skills with demonstrated ability to prioritize tasks among projects.

• Proven ability to manage multiple tasks and responsibilities under conflicting and time-sensitive deadlines.

• Demonstrated experience in authoring project management deliverables such as a scope statement, project charter, work breakdown structure and scheduling tools.

• A clear understanding of the relationship between the Systems Development Lifecycle (SDLC) phases of application development, and the standard project activities (initiating, planning, executing, monitoring, controlling and closing).

• Demonstrated extensive information technology project management skills.

Note:  You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration. 

How are candidates selected?

The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials.  Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday.  We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation. 

What's in it for you?

• 11 paid holidays per year.

• 8 hours of vacation leave earned per month, eligible to be used after 6 months of service.

• 8 hours of sick leave earned per month, eligible to be used as accrued.

• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.

• Click to learn more about State of Oregon benefits.

• A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

• A healthy work/life balance, with opportunities for hybrid remote work.