Lead Regional Manager II

3 weeks ago

Wichita Falls, United States Texas Department of Aging & Disability Services Full time
Job Description:
Regional Manager II

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.

The Health and Specialty Care System Manager II (Lead Regional Manager) is a key position for Supply Services with essential functions offering opportunities to gain experience related to using modern inventory/receiving software systems and serving as a second level manager for Supply Services. This position is located at any State Hospital or State Supported Living Center warehouse. This position performs moderately complex managerial work overseeing the daily operations and activities of Supply Services. Monitors Supply Services for statutory and procedural compliance: reviews warehouse activities for efficiency and effectiveness; oversees review of stock purchases to identify & recommend blanket order opportunities to purchasing; identifies alternative workflow methods; leads Regional Managers and Warehouse Supervisors in identifying products suitable for system wide standardization; adjusts workload activities among statewide facility warehouses to ensure prompt response to customers needs; assists in building consensus among statewide facility warehouses to reduce operational costs and streamline processes while ensuring statutory compliance with state & federal requirements; mentors warehouse staff and provides guidance, support and technical assistance to staff statewide; and ensures staff is trained in accordance with state requirements. Plans, assigns, and supervises the work of others located in the assigned warehouse facilities located throughout the state. This position requires extensive out of town travel for site reviews, overseeing operations at assigned warehouse locations, and meeting with facility leadership. Reports to the Assistant Director of Supply Services requiring minimal supervision with considerable latitude for the use of initiative and independent judgment. Working for Health and Human Services provides excitement and contentment knowing you are helping others in need and working in a very stable long-term employment with great benefits

Total Compensation Package:

Annual Starting Salary $58,.00
Employer Paid Health Benefits $7,.20
Vacation Leave Accrued Annually $2,.41
Sick Leave Accrued Annually $2,.41
Total Annual Starting Salary and Benefit Package $71,26.02

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Manages the activities, mentors, and provides direction to Regional Managers and warehouse supervisors who supervise subordinates in the assigned region including oversight of (evaluations, hiring, and time/leave management) utilizing the CAPPS system. Performs CAPPS functions for direct reports and manages/approves as necessary those CAPPS actions/functions performed by CAPPS supervisors under their direction. Conducts site reviews to monitor Regional Managers and warehouse supervisors to assure compliance with Supply Services Operating Instructions.35%

Manages and oversees Regional Manager(s) actions to ensure efficient, streamlined, and effective services to assigned warehouse locations serving state facilities. Establishes goals and objectives; develops and approves schedules and monitors progress for achieving goals for the Supply Services Department. Provides consultation and technical guidance in the area of Performance and Conduct Management, FMLA and Workers Compensation monitoring; to conduct effective, policy compliant and carry out recommendations for Performance and Conduct Management of Supply Staff; approve extensive travel process flow to assure all warehouses are staffed and partner locations cross trained to provide daily critical services to individuals served. Assistance in oversight of workers compensation and employee health work restrictions to assure BFOE (Bono Fide Offer of Employment) documents are accurate, carried out effectively and safely, policy timelines are adhered to for compliance and CAPPS time entry for FMLA is coded timely/accurately. Researches and conducts investigations of unusual incidents. 25%

Develops & updates guidelines, procedures, rules, and regulations and monitors staff's compliance with policies and procedures related to Supply Services. Assist with updating, implementation, monitoring, and evaluation of policies and procedures as found in the Supply Services SharePoint Procedures. Identifies areas and implements solutions to alleviate problems and improve operations. 20%

Provides technical assistance for the MIMS inventory control system to assure it is maintained and supported by Regional Manager and Warehouse Supervisors under their direction. Duties include monitoring reports, reviewing transactions, investigating variances, and evaluating productivity of staff. 10%

Plans and coordinates special projects including assuring needed resources are available and removing barriers to assure the special project is completed successfully. 10%

Knowledge Skills Abilities:
Ability to manage specific to supply and warehouse activities.

Ability to establish goals and objectives; to develop and evaluate administrative policies and procedures; to prepare concise reports.

Knowledge of material inventory systems.

Knowledge of and proficient in the use of Microsoft Office programs

Knowledge of agency programs, policies and procedures.

Ability to analyze complex problems and develop solutions.

Ability to communicate effectively both orally and in writing.

Ability to provide leadership and promote growth in others.

Ability to establish and maintain effective working relationships.

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