Purchasing Services Coordinator I
3 weeks ago
Summary Statement
This is the first level providing purchasing services for a state agency. This position is required to work overtime as needed, and during storm events and other emergency events on short notice, and in some cases, no advance notice.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here. Reviews requisitions and purchase orders for completeness and accuracy; contacts user to obtain additional information as required.Determines whether items to be purchased are on contract, require either formal or informal bidding or may be obtained by phone or from a catalog.
Writes specifications for bids, has them advertised, printed and sent to appropriate vendors; evaluates bids received for conformity to bid specifications and compliance with governing laws, rules and regulations; tabulates and submits a recommendation of award.
Ensures prompt and complete deliveries; investigates problems and complaints from vendors (users) concerning late delivery, price discrepancies, poor quality or defective merchandise; initiates change orders and cancellations as required.
Interviews vendor representatives for new and improved products, services and marketing conditions.
Maintains files on open purchase orders and correspondence, vendor lists, product catalogs and contract awards.
Attends meetings and seminars concerned with specification revisions, standardization and product evaluation.
May supervise clerical personnel.
Job Requirements
JOB REQUIREMENTS for Purchasing Services Coordinator I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
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