Collection Management Associate
2 months ago
Department: Technical Services
Pay Grade: 109
Salary Range: $16.35 – $21.25 Hourly
JOB SUMMARY
Under the supervision of the Director of Collection Management, this position performs acquisitions functions in the automated library system; performs copy cataloging of new materials; performs maintenance for accuracy of bibliographic and inventory control records on automated library system.
ESSENTIAL JOB FUNCTIONS
Cataloging and Acquisition
● Performs copy cataloging of new materials, following established bibliographic and local standards: searches bibliographic utility database; identifies best records for local use, edits and transfers records to local database.
● May create new bibliographic records in databases, following established standards.
● May assign location codes and call numbers according to established bibliographic and local standards.
● Performs maintenance for accuracy of bibliographic and inventory control records on automated library system. Identifies and/or corrects errors, or takes other appropriate action to resolve problems according to established procedures.
● May mend and perform new processing of books and other materials as necessary.
● May create and monitor orders; submit purchase orders to vendors; resolve problems with vendors and reconcile invoices.
● Maintains database for the renewal of periodicals for all 16 locations.
● Processes ILL transactions.
Other
● Responds to Helpdesk, email and telephone inquiries.
● Attend training and meetings as requested by Management.
● Creates spine labels and performs other inventory control tasks.
● Performs other related duties as assigned.
QUALIFICATIONS
Education and Experience:
● Requires a Bachelor’s Degree in Library and Information Science or related field; three (3) years of experience working in a library; or equivalent combination of education and experience.
Additional Requirements:
● Experience in the Technical Services/Collection Management department is preferred.
● Working knowledge of an integrated library system (ILS), preferably PINES, is required.
● Experience with OCLC ILL interface is required.
Licenses or Certifications:
Valid driver’s license and insurability required.
Special Requirements:
None.
Knowledge, Skills and Abilities:
● Working knowledge of MARC record format; Dewey Decimal Classification, and Library of Congress Subject Headings.
● Working knowledge of PINES integrated library system: cataloging, acquisitions and circulation modules.
● Must be proficient in Microsoft Office Suite and familiar with G-Suite.
● Must have general knowledge of library procedures, materials and practices.
● Aptitude to work independently with significant attention to detail is very important in this role.
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