Clerk II

Job Description:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.

The Clerk II position will be located on Witt/Chambers Hall Lobby

The Clerk II performs routine administrative support services for the Program Nurse Manager and other discipline supervisors. Is responsible for routine word processing and personal computer-related work; data entry and retrieval. Develops and maintains multi-dimensional record keeping/filing system; attends meetings, takes and transcribes minutes. Receives, reviews, and routes incoming mail to proper personnel. Independently composes response to correspondence within scope of authority or based on verbal instruction from supervisors. Serves as liaison with other departments/staff as required. Pays Trust fund monies to patients. Procures and maintains equipment/supplies. Serves as back-up timekeeper and unit clerk; and assists Nurse Manager and other discipline supervisors with additional projects as necessary.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Performs routine to complex word processing and personal computer related work, such as producing correspondence, forms, reports, tables, programming materials, manuals, and other documents; data entry and retrieval.

General office duties such as answering/screening calls, accurately and promptly relaying messages, copying and distributing materials, faxing materials. Attend meetings, takes and transcribes minutes; copies and distributes minutes after approval. Develops and maintains multi-dimensional recording keeping/filing system.

Receives, reviews and routes incoming mail to proper personnel.

Procures and maintains supplies/equipment for patient and staff needs.

Serves as liaison with Purchasing Department. Orders, picks up, and delivers merchandise from outside sources.

Is custodian of a TSH credit card upon successful completion of probationary period.

Assists Nurse Manager and discipline supervisors with administrative projects as required.

Serves as back-up for secretary and unit clerks as required.

Demonstrates a commitment to a culture of safety that promotes respect, dignity, and a reduction in risk to both patients and staff through support of the hospital’s safety and risk management plans, infection control programs, and restraints and seclusion elimination strategies.

Responds proactively to avert crisis, but effectively in all psychiatric emergency situations to avoid need for physical intervention.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Ability to communicate effectively in both written and verbal communications.

Ability to work effectively with others as well as responsibility, initiative, and ability to work independently.

Ability to exercise professional judgment/discretion when answering calls and/or inquiries.

Possess good organizational skills and knowledge of computer generated word processing, timekeeping, and data management programs.

Possess personality traits which reflect interest in being helpful and promoting harmony.

Ability to type 35-40 wpm.

Knowledge of business or program terminology.

Knowledge of office procedures, spelling, punctuation, and grammar.

Knowledge of warehousing procedures and purchasing policies and procedures.

Knowledge of records administration and maintenance techniques and procedures.

Ability to make arithmetic computations.

Ability to prepare and maintain records, files, and reports.

Ability to transfer stock from one location to another and to maintain files.

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