Support Project Coordinator

4 weeks ago

Richland, United States Pacific Northwest National Laboratory Full time

Responsibilities



Do you enjoy providing outstanding project financial planning and reporting and updating schedules and monthly reports? If so, this could be the job for you. This is a support position to project managers. This position provides project coordinator support and programmatic assistance to the PNNL Field Intelligence Element (FIE). The position reports to the FIE Programmatic Support Team Lead and will have the responsibility to directly support a diverse group of project managers, task managers, and program managers. The range of daily contacts includes managers and staff at all levels throughout PNNL. The incumbent will integrate successfully with other project coordinators and project managers within NSD and across PNNL in multiple locations. The position requires a proactive approach to problem solving and demonstrates creativity and initiative in addressing new challenges.

Tracking and analyzing monthly costs and commitments for a grouping of projects; including developing and maintaining estimates to complete and financial spreadsheets with current and accurate data, preparing and submitting accruals. Assist in preparing monthly financial reports in accordance with program guidance. Soliciting and compiling input from Principal Investigators and Project Managers for monthly and quarterly reports. Assisting in soliciting and compiling project records for retention and input to program share. Advise program managers, project managers, task managers, and mid-career project coordinator in working through the PNNL project lifecycle processes (from proposal to closeout); as well as initiate and manage subcontracts through acquisition lifecycle. Identify project management improvement and efficiency opportunities and implement processes including budget, funding, schedule, and deliverables management. Assisting with proposal calls by generating project cost estimates, coordinating proposal development efforts, and working with the Project Management Office to ensure timely submittal of proposals. Provide mentorship of other Project Coordinators on the program and oversight of tasks and reporting.

Responsible for providing support to high risk and complex projects at PNNL focusing primarily on supporting line or project managers and project teams in developing, implementing, and maintaining project controls systems (e.g., planning, scheduling, control, reporting, and performance measurement requirements) and in participating in the following activities: preparing proposals, developing detailed project control plans, statements of work, and other types of planning documents, constructing time-phased budgets, work schedules, work breakdown structures, and cost account plans, creating diagrams of workflow (e.g., Gantt charts, PERT, and CPM network diagrams). Within this framework, the Project Coordinator plays a key role in promoting, developing, and implementing project procedures and systems throughout the lab and with external customers.


Qualifications

Minimum Qualifications:

High school diploma/GED and 10 years of relevant work experience -OR- AA or higher and 8 years of relevant work experience

Preferred Qualifications:

Works on complex problems and provide solutions. Identifies improvement/efficiency opportunities. Manages proposal calls. Identifies potential issues impacting project execution and provides viable solutions. Uses concepts and knowledge of business systems to resolve complex issues in creative and effective way. Exercises judgement in selecting methods, techniques, and evaluation criteria to solve problems. Works independently with increasing responsibility, conducts mentoring for staff. Excellent communication skills. Expert knowledge and expertise in PNNL project lifecycle processes and business systems including but not limited to Project Portfolio Manager, Proposal Pricing System, Project Management Reports, Work Authorization Lifecycle System, and Electronic Prep and Risk. Proficient in using MS Excel.
Hazardous Working Conditions/Environment

Not applicable.


Additional Information

This position requires the ability to obtain and maintain a federal security clearance. 

Requirements:

U.S. Citizenship Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B. Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP). 

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.


Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program. 


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