EA/Office Manager

4 weeks ago

Park Ridge, United States Hirewell Full time

An organized and driven office assistant looking for a unique opportunity to accelerate your future? This is a full-time, on-site position with a growing company ranking among the top in the landscaping industry in the United States. We deliver premier commercial landscaping services through a network of partner companies with decades of proven frontline experience.

We are now looking to add office management and administrative on-site capabilities to our corporate office. You will coordinate and oversee a blend of traditional/executive administrator work and wide-ranging operational tasks.


Essential Duties & Responsibilities:

  • Serve as the point of contact for the corporate office, providing exceptional service to the internal team and external clients.
  • Assist with packing, mailing, and delivering packages and letters, along with managing inventory and placing orders for office and event supplies.
  • Lead company event planning and execution, including national events.
  • Maintain and organize physical and electronic company documentation and project plans.
  • Manage an active calendar of appointments for the executive team, including scheduling/preparing materials for meetings.
  • Arrange complex and detailed travel plans for the executive team.
  • Compose and prepare confidential or sensitive correspondence.

Preferred Experience, Skills, & Abilities:

  • Experience: 2+ years of office administration or similar work is preferred.
  • Education: High School Diploma or equivalent required.
  • Technology: Basic computer skills, experience with Microsoft Office Suite, Adobe, Canva.
  • Leadership: Ability to take initiative in your personal development. Lead and provide feedback to vendors. Communicate effectively across all levels of an organization. Be a resourceful team player who thinks independently.
  • Delivering Success: High level of integrity and pride in team successes and delivering on promises. Strong organizational skills, with the ability to prioritize conflicting needs and handle issues proactively.
  • Motivation: Satisfaction from hands-on experience and enjoyment of technical challenges.
  • US work authorization and background check required.

Physical Demands:

  • Position involves moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to work at events, including standing for long periods.
  • Ability to be on-call and work weekends as necessary.
  • Use of office equipment, including telephones, printers, shredders, etc.

Benefits:

  • Comprehensive Medical, Dental, and Vision Plans.
  • Time off (PTO and Company Holidays) to support work/life balance.
  • 401(k) retirement savings plan with company match.
  • Personal growth opportunities at a company recognized as a Best Place to Work.


About the Company:

We believe in:

  • Empowerment – Enabling teams to be the best at all times.
  • Quality – Driving performance and shaping the customer experience.
  • Unity – Supporting one another to ensure mutual success.
  • Integrity – Acting with honesty and a moral compass.
  • Professionalism – Striving to perform at the highest level.
  • Safety – Instilling safety as a core value from day one.

The above description is intended to outline the general content, essential functions, and requirements of this position. It is not an exhaustive list of duties, responsibilities, or requirements.

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